IP Billing Coordinator

Foley & Lardner LLP is a great place to work because of what we do and how we do it. Here, your unique perspectives, experiences, and abilities will be embraced and developed, so you can excel. Being a part of Foley means having the opportunities and resources necessary to gain experience, advance professional goals, and forge meaningful connections. It’s a place where you can build your career and enjoy professionally satisfying work.

About the role

The IP Billing Coordinator is responsible for compiling, managing, and executing complex Intellectual Property (IP) attorney billing. In this client-facing role, the ideal candidate will prioritize meeting tight deadlines, demonstrate strong attention to detail, and effectively multitask to process high-volume billing. The Coordinator communicates effectively with attorneys, assistants, and accounting colleagues and accurately maintains records throughout the entire billing cycle.

Responsibilities

• Coordinates and processes billing for principal billing partners to include drafting, editing, and preparing pre-bills and final bills per attorney/client specifications and/or guidelines. Edits may include narratives, transfers, write-downs, write-offs, divides, and combines.
• Reviews and verifies accuracy of billing and cost backup documentation, as required.
• Confirms rates and any fee arrangements such as flat fee, fixed fee, billed on account (BOA), and on-demand fees, are reflected for each individual matter.
• Generates and delivers client invoices in the requested format.
• Manages the requirements for clients who use e-billing to ensure billing is completed timely and coordinates with the e-billing department, as appropriate.
• Researches and responds to inquiries regarding billing issues and problems.
• Monitors the Work In Process (WIP) and Accounts Receivable (AR) inventory for assigned attorneys.
• Generates billing statements and production reports, as requested.
• Ensures strict confidentiality at all times.

Requirements

• High school diploma or GED required; Associate's or Bachelor’s degree preferred.
• Minimum of one (1) year of experience billing at an hourly rate for a timekeeper in a law or professional services firm required.
• Experience billing for intellectual property (IP) practice required.
• Experience with 3E preferred.
• Proficiency with Microsoft Excel and Outlook.

Hybrid work arrangement.

Pay

The actual amount offered will be between the range minimum and midpoint based on factors such as education, experience, geographic market, and internal pay equity at Foley.

• Orlando and Tampa: $58,100 to $81,300
• Chicago, Dallas and Houston: $63,900 to $89,400

Benefits

• Paid Time Off
• Paid Holidays
• Medical, Dental, and Vision insurance
• 401(k) Retirement
• Disability and Life insurance
• Adoption Assistance
• Backup Care for Dependents