Invoice Reconciliation Specialist (Media)

The Media Auditor

The Media Auditor is responsible for processing and auditing media invoices to ensure accuracy and compliance with the Company’s media orders and insertions.

• Audit media invoices and vendor statements, comparing actuals to original orders and insertions.
• Communicate with media staff and vendors to handle discrepancies such as make-goods and credits in a timely manner.
• Assist the Accounting Department with maintaining the vendor database, ensuring payment addresses and vendor contacts are current.
• Serve as backup for adding new vendors.
• Ensure all media invoices are received on time. Contact vendors promptly for missing invoices.
• Obtain and forward tear sheets and notarized scripts (if required) to designated Accounting Department personnel to be mailed to the client with corresponding invoices.
• Accurately match vendor invoices to media invoices for designated portfolio, file/scanned.

Service Standards

• Attentive - Fully attentive listeners, understanding coworkers and clients through active engagement, embracing respect for all perspectives.
• Responsive - Maintaining respect and efficiency, assuming positive intent, responding promptly to tasks and communications, fostering trust and inclusion while prioritizing proactive responses.
• Courteous - Friendly, personalized service for coworkers, clients, and partners, ensuring they feel special, valued, and respected through active kindness, compassion, and exceeding expectations with positive energy.
• Accurate - Ensuring accuracy in numbers and inclusive perspectives, fostering trust and efficiency within the business of managing client investments, emphasizing fair and regular feedback to uphold integrity and reliability.
• Accountable - Taking ownership of actions, errors, and results, focusing on self-improvement, expediency, and inclusivity to strengthen connections and achieve impactful outcomes together.
• Inclusive - Striving to be inclusive of all, both internally and externally.

Qualifications

• Demonstrate proficiency with industry tools and systems.
• Ability to communicate efficiently with supervisors and others within the organization.
• Ability to successfully learn through internal training sessions and coaching.

Education

A high school diploma and one year of professional work experience in bookkeeping, accounting, and/or AP experience are required. Higher education, with an emphasis in bookkeeping and/or entry-level accounting or business administration, may be substituted for professional work experience.

Total Perks Package

• The chance to be a part of a growing company and the next success story.
• Amazing opportunities for career development.
• Numerous recognition programs.
• Employee referral bonus.
• Hybrid work schedule; 3 days in the office, 2 days working from home.
• A fun and collaborative work environment.
• A casual dress code.
• Insurance coverage (medical, dental, vision, life, and disability).
• A 401(k) retirement plan, with employer 4% match.
• Work/life benefits, including mental health and wellbeing support.
• A flexible Time Off Policy.
• Paid holidays, including agency soft closing Christmas Eve-New Year's Day.
• Paid leave options, including sick leave, medical leave for self and family, and parental leave.