Investment Services Specialist / Administrative Assistant

The Investment Services Specialist provides sales support to investment representatives, including processing and opening new Broker‑Dealer accounts, scheduling client appointments, responding to client inquiries, preparing client reporting, and offering administrative support for seminars and meetings.

Qualifications

• High school diploma or equivalent.
• Bachelor's degree in Finance, Accounting, or a related field preferred.
• Minimum one (1) year experience in a related field or support role.
• Series 7/63 license and Life/Health license preferred for investment‑specific role.

Responsibilities

• Manage calendars and coordinate/schedule clients and vendor appointments.
• Prepare for client meetings efficiently; run investment account reports; create documents using Microsoft Excel; prepare applications, forms, etc.
• Build constructive relationships with clients and investment companies (online, phone, and in‑person) for the completion of paperwork and follow‑up.
• Prepare overnight packages to send new account paperwork and checks to various investment companies.
• Maintain and update Daily Sales Logs; scan, index, and maintain client files in appropriate order; maintain required licenses (Security Licenses, as well as Life and Health).
• Update and order sales literature as required.

Skills

• Strong reading, writing, grammar, and mathematics skills.
• Well‑developed interpersonal and communicative skills.
• Proven ability to interpret, analyze, synthesize, and report financial and non‑financial information in an understandable form for end users.
• Exceptional computer skills, including word processing, spreadsheet, database, presentation, and accounting software.
• Ability to deal tactfully and efficiently with the public and other employees.
• Capability to work in a fast‑paced, sometimes stressful environment with flexibility in working hours.

Benefits

• Medical, dental, and vision insurance
• Long‑term and short‑term disability
• Employee, spouse, and dependent life and AD&D insurance
• Flexible spending account and dependent care spending account
• Employee stock purchase plan
• 401(k)/profit‑sharing program
• Paid time off, paid holidays, and paid parental leave
• Employee service recognition