Inventory Specialist

Responsibilities

• Organize and maintain certificates of analysis so they are properly stored and linked to the correct lot and receipt documentation.
• Verify that required quality documents are available before materials are received into the warehouse, and follow up on any missing records before processing is completed.
• Cook with suppliers and internal inventory leadership to secure outstanding documentation needed for incoming products.
• Record and update product expiration details during the receiving process to support accurate inventory control.
• Investigate billing and receiving discrepancies, then work with warehouse personnel and inventory contacts to provide timely resolution details to Accounts Payable.
• Prioritize urgent incoming shipments and help accelerate receipt processing when business needs require fast turnaround.
• Collaborate with cross-functional teams on reporting, project support, and data gathering related to inventory activities.
• Aid in tracking and revising purchase order due dates to help maintain accurate supply and delivery information.
• Support updates to product cost records when pricing changes occur.

Requirements

• Experience supporting inventory control, receiving, or warehouse documentation activities in a distribution, manufacturing, or supply chain environment.
• Strong attention to detail with the ability to maintain accurate records, review documentation, and identify discrepancies quickly.
• Ability to communicate effectively with suppliers and internal teams such as warehouse operations, inventory management, and accounting.
• Proficiency with Microsoft 365 tools for data entry, tracking, and general administrative support.
• Familiarity with inventory systems or enterprise platforms, including experience working with Microsoft Dynamics or similar business applications.
• Working knowledge of inventory tracking practices, product record maintenance, and physical inventory support.
• Ability to manage multiple priorities, respond to urgent requests, and maintain accuracy in a fast-paced setting.

Qualifications

• High school diploma or equivalent.
• One to three years of relevant experience in inventory control, receiving, or warehouse documentation activities.

Skills

• Microsoft 365 Suite
• Inventory Systems
• Microsoft Dynamics
• Attention to Detail
• Communication Skills
• Fast-Paced Environment

Benefits

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Lifetime Disability Insurance
• Life Insurance
• 401(k) Plan

Pay

• $20 - $25 per hour

Schedule

• Long-term Contract Position