Inventory Specialist

Essential Functions

• Fills in as Technician when department is staff-challenged and cross-train with other Inventory Specialists to fill in when needed.
• Ensures departments are stocked adequately, conducting daily cycle counts to update quantity on hand.
• Reviews purchase orders thoroughly to guarantee no overstock of supplies resulting in waste.
• Conducts semi-annual or annual physical inventory resulting in a 1% variance or less.
• Analyzes reports for proper inventory management, including stock status report and ORM rejections.
• Analyzes lost charge report daily to catch errors resulting from incorrect inventory counts and fixes the error or meets with CS Assistant Director for guidance.
• Sends true lost charges on a regular basis to appropriate departmental personnel for review and correction.
• Performs accurate inventory transactions.
• Mets with vendors monthly/quarterly to review consignment levels and expiration dates to replace supply in a timely manner.
• Communicates all expired supply with department Director, or designee, to adjust inventory levels, if needed.
• Checks expiration dates on owned supply quarterly and documents progress quarterly.

Adjusts and Implements

• Adjusts and implements inventory control procedures.

Inventory Analysis and Management

• Conducts daily inventory analysis and provides monthly inventory turns, adjustments, and values to assure good inventory management.
• Provides documentation for root cause analysis (RCA).

Physical Counts and Product Availability

• Coordinates and manages daily physical counts and assures product is not out of date.

Vendor and Staff Interaction

• Frequent interaction with supply vendors and surgical and/or clinical personnel to handle transactions so product is available to meet customer needs.

Documentation and Compliance

• Maintains records required by regulatory agencies and policy guidelines (e.g. implant log with serial numbers, lot numbers and expiration dates).

Charge Management

• Affirms supplies are flagged as chargeable in ORM for proper flow of charges to B/AR, identifies items that require a procedure code which are missing, assures accurate patient charging is completed and ORM billing records are verified within 48 hours.