Inventory & Shop Assistant

About the Role

This position maintains accurate, organized, and accessible company inventory, materials, equipment, and assets. It supports inventory tracking, organization, cycle counts, receiving, issuing, and record-keeping while assisting the shop and facilities team with day-to-day tasks related to safety, cleanliness, maintenance, and operations.

Responsibilities

• Manage day-to-day organization of company inventory, materials, tools, equipment, and supplies, ensuring accurate records of locations, quantities, and condition.
• Receive, organize, label, store, and issue materials and equipment; identify and report discrepancies, damaged, or missing items.
• Perform routine inventory counts, cycle counts, and asset condition checks; investigate and report discrepancies to maintain accurate records.
• Ensure inventory, materials, tools, and equipment are properly stored, labeled, secured, and maintained in an organized and accessible manner.
• Coordinate receipt, storage, and distribution of materials, equipment, and supplies; verify incoming materials against documentation.
• Prepare materials and equipment for issue to employees, crews, projects, or field locations; maintain documentation of inventory movements.
• Perform weekly asset and facility inspections, reporting maintenance or repair requirements.
• Handle, clean, store, and secure company assets to ensure they remain in safe working order.
• Support shop, yard, and facilities maintenance, including sweeping, garbage removal, basic repairs, painting, carpentry, shelving, vehicle detailing, snow removal, and grounds maintenance.
• Load and unload trailers following established checklists; complete and log inspections to ensure safe and proper shipment and return of equipment.
• Operate company vehicles to transport materials, equipment, and supplies safely.
• Adhere to established safety rules, procedures, and protocols; maintain awareness of safety and security requirements for inventory, equipment, vehicles, and facilities.
• Ensure assigned areas and assets are properly secured.
• Provide intermittent availability during weekends, evenings, or early mornings for emergency projects as needed.
• Recommend process improvements for inventory management and company operations in support of ISO 9001 and process enhancement efforts.
• Participate in internal audits, risk assessments, and corrective actions as required.
• Perform other duties as assigned.

Qualifications

• High school diploma or equivalent preferred.
• Previous experience in inventory, warehouse, material handling, construction, manufacturing, or a related field is preferred but not required.
• Basic computer skills and ability to learn inventory tracking and company systems.
• Strong attention to detail and ability to accurately count, track, and organize materials and equipment.
• Strong organizational skills and ability to maintain an orderly inventory system.
• Ability to follow written and verbal instructions, checklists, and established procedures.
• Ability to work independently, manage multiple tasks, and maintain accuracy.
• Dependable attendance and willingness to assist with various shop, facilities, and inventory-related duties.
• Valid driver’s license and acceptable driving record.
• Ability to safely operate or learn to operate shop, material-handling, and facility equipment.
• Effective communication with coworkers, supervisors, vendors, and field personnel.

Physical Demands

• Regularly stand, walk, bend, stoop, kneel, crouch, reach, climb, and work in various positions.
• Frequently lift, carry, push, and pull materials, tools, equipment, and supplies.
• Ability to lift and carry items weighing up to 50–75 pounds independently and assist with heavier items, including up to 700 lb welder machines.
• Ability to work on ladders, in trailers, around vehicles, and in warehouse, shop, and outdoor environments.
• Ability to safely load, unload, move, and organize materials and equipment using appropriate tools.
• Ability to work in varying temperatures and weather conditions, including heat, cold, rain, snow, and wind.
• Ability to safely operate or work around vehicles, equipment, machinery, and other shop/yard operations.
• Requires sufficient vision, hearing, coordination, and mobility to safely perform assigned duties.
• May require extended hours, weekends, early mornings, or evenings during emergency projects or operational needs.