Inventory & Property Control Manager

About the role

The Inventory & Property Control Manager serves as the contact for all property control, fleet management, physical security, key and card access management, and all shipping/receiving functions for MSU Meridian.

Responsibilities

• Serve as department liaison to MSU Property Control.
• Provide direct oversight of MSU Meridian’s property control management.
• Accurately and timely submit acquisitions, disposals, and transfers of property.
• Carefully coordinate all equipment trade-ins to ensure proper accounting of property.
• File Police reports for any lost/stolen equipment as needed.
• Coordinate all property audits to ensure compliance with state, federal, and university regulations.
• Ensure accountability, accuracy, and balance of funds designated as inventory expenditures using Banner.
• Maintain property database with all inventory items and their history.
• Manage property control from receipt to disposal.
• Explore better methods of inventory control.
• Serve as Fleet Administrator.
• Ensure proper care and upkeep of fleet.
• Manage fuel PIN maintenance through MSU Transportation and Fuelman by issuing and revoking access for employees as needed.
• Manage maintenance and fuel records and supporting data entry in the MSU Property Control database system in a timely manner.
• Purchase new vehicles for MSU Meridian, ensuring compliance with purchase regulations, gathering quotes, processing orders, affixing proper MSU identification to vehicle, and all other fleet and inventory related duties.
• Maintain employee information for use with inventory, fleet management, keys, card access, alarm control, and phone lists.
• Work as Key Control Manager.
• Collaborate with the university Key Shop to ensure proper designation of keys to new spaces.
• Issue and maintain database records of all keys.
• Maintain Access Control for all spaces, granting and revoking access as needed.
• Responsible for confidential alarm code maintenance.

Qualifications

• Education: Bachelor’s degree in Business or a related field.
• Experience: 3-5 years.
• Substitutions allowed: Any combination of education and experience approved by HRM.

Knowledge, Skills, And Abilities

• Experience with Microsoft Office applications (Access, Excel, and Word).
• Organizing resources and establishing priorities.
• Meeting time-sensitive tasks and project deadlines.
• Concentrating for long periods of time.
• Supervisory experience.
• Self-motivation and attention to detail.
• Strong interpersonal and communication skills.
• Effectively working with a wide range of constituencies in a diverse community.

Working Conditions and Physical Effort

Limited physical effort required. Ability to work effectively with a wide range of co-workers, administrators, outside departments, and vendors.

Instructions For Applying

Link to apply: http://explore.msujobs.msstate.edu/

All applicants must apply online at www.msujobs.msstate.edu and attach a cover letter, resume, and the complete contact information for at least three professional references.

Equal Employment Opportunity Statement

Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law.