Inventory & Procurement Coordinator

Key Responsibilities

• Manage daily inventory operations for maintenance parts, tools, and supplies.
• Receive, inspect, and verify incoming shipments against purchase orders and packing slips.
• Organize inventory in a clean, safe, and efficient manner.
• Maintain accurate inventory records and perform regular inventory cycle counts.
• Monitor inventory levels and replenish stock before shortages occur.
• Create purchase orders and coordinate the procurement of maintenance parts and materials.
• Follow up with vendors regarding quotations, order confirmations, shipping status, delivery schedules, and backorders.
• Career development opportunities.
• Coordinate emergency parts orders to minimize equipment downtime.
• Research and source replacement parts from manufacturers and suppliers.
• Maintain vendor relationships and assist in obtaining competitive pricing.
• Track open purchase orders and ensure timely receipt of all materials.
• Report inventory status, shortages, purchasing activity, and key inventory metrics to management.
• Work closely with supervisors and technicians to identify upcoming parts requirements for preventive maintenance and repair projects.
• Maintain accurate documentation within the company's inventory and purchasing systems.
• Ensure the stockroom remains organized, properly labeled, and compliant with company safety standards.

Qualifications

• Minimum 2–3 years of experience in inventory management, purchasing, warehouse operations, or procurement.
• Experience in industrial maintenance, aviation, manufacturing, or facilities maintenance preferred.
• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Experience using inventory management systems or CMMS (UpKeep experience is a plus).
• Proficient with Microsoft Office, especially Excel.
• Strong communication and vendor management skills.
• Ability to prioritize multiple tasks in a fast-paced operational environment.
• Forklift certification is a plus but not required.
• Ability to lift up to 50 lbs.

Benefits

• 401(k) Company Match
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Paid Time Off
• Paid Holidays
• Professional Development Opportunities

Work Location

In person – Boston Logan International Airport, Terminal C

Preferred Qualifications

• Experience in aviation maintenance inventory or industrial maintenance operations.
• Knowledge of maintenance spare parts, electrical components, bearings, motors, gearboxes, conveyor components, or airport ground support equipment.
• Experience coordinating with multiple vendors and managing purchase orders from request through delivery.