Inventory & Materials Specialist - Madison, WI

Essential Functions

• Working closely and communicating well with multiple departments to support their material needs.
• Receiving and Inspecting shipments of materials, equipment, or packages and confirming that it meets ordered quantity and quality specifications.
• Confirming accuracy of Bill of Lading and signing.
• Managing in-house inventory levels for GMP and non-GMP materials and supplies to support demands and schedules, while maintaining safety stock levels.
• Scheduling and preparing shipments by coordinating with other departments and facilities.
• Label, package, and store all incoming and outgoing materials per product requirements and company procedures.
• Properly moving or dispositioning of materials per company procedures and by working with other departments.
• Updating inventory control documents and ERP system as required.
• Helping identify and resolve “overstock, slow moving, and obsolete” inventory.
• Delivering product to the proper facility, inventory location, or departmental personnel.
• Collaborate with all departments to help resolve inventory issues/discrepancies, problem orders, and intercompany transfer issues.
• Assist in physical inventory, including the annual company-wide inventory.
• Root cause analysis and reconciliation of cycle count discrepancies.
• Aid in the coordination of supply chain services, critical parts availability, material handling, and shipment of products.
• Aid in the development, improvement, and maintenance of policies, procedures, and material control systems used within the shipping, receiving, inventory control, and logistics functions of the organization.

Minimum Requirements

• Requires High School Diploma/GED.
• Experience in receiving and warehouse operations, inventory control, and/or materials management preferred.
• Excellent written and verbal communication skills.
• Proven team player with experience successfully interfacing with various departments.
• Ability to work accurately and independently.
• Time management and organizational skills.
• Experience working in cGMP or scientific environment.
• Experience working with an Enterprise Resource Planning (ERP) system, SAP preferred.
• Proficiency in Microsoft Office Suite preferred.