Inventory Manager

Position Summary

The Inventory Manager is responsible for the seamless flow of materials and equipment that power world-class productions. From planning and procurement to logistics and leadership, this role ensures our inventory systems are proactive, precise, and primed for every show.

Core Responsibilities

• Develop and lead inventory strategies aligned with event timelines and client requirements.

• Forecast needs using historical data, project specs, and input from cross-functional teams.

• Source and purchase inventory items, negotiating terms with vendors to ensure value and reliability.

• Cultivate long-term vendor relationships to secure timely, quality inventory deliveries.

• Maintain an accurate, up-to-date inventory management system.

• Monitor stock levels and movement to avoid shortages or overages.

• Conduct regular cycle counts and full inventory audits with accurate reconciliation.

• Implement organized storage solutions that maximize space and efficiency.

• Ensure quality control procedures protect inventory condition and performance.

• Partner with operations teams to coordinate dispatch and return of inventory to/from event sites.

• Manage delivery timelines, transportation logistics, and rental tracking.

• Support the warehouse team in optimizing movement, staging, and storage of items.

• Provide hands-on training, mentoring, and constructive feedback.

• Maintain a positive, solutions-oriented team culture rooted in mutual respect.

• Host regular team huddles to share updates, address challenges, and foster collaboration.

• Deliver timely reports on inventory levels, turnover, usage, and costs.

• Use inventory data to forecast demand, reduce waste, and support purchasing decisions.

• Work with finance to ensure accurate valuation and cost tracking.

• Identify areas for operational improvement and cost savings.

• Perform other duties as assigned.

Requirements

• Proficiency with inventory management software (e.g., Asset Panda, NetSuite, etc.).

• Strong analytical, planning, and organizational skills.

• Clear communicator and effective collaborator.

• Team-oriented leadership style with a positive, proactive mindset.

• Ability to manage multiple priorities in a fast-paced, dynamic environment.

• Strong leadership and team management abilities.

Qualifications & Experience

• A high school diploma or equivalent is required.

• 3+ years in inventory or warehouse management, ideally within events, logistics, or hospitality.

• Familiarity with event infrastructure and equipment is a strong plus.