Inventory Control Coordinator

Key Responsibilities

• Manage day-to-day operations within the Controlled Ingredient Storage Area (CISA).
• Pre-kit ingredients for each production batch based on ERP batch orders and standard formulations.
• Document actual ingredient usage per batch, including lot numbers, weights, and variances from standards.
• Ensure each pre-kit is properly labeled with product name, batch number, ingredient lot number, and quantity.
• Maintain accurate traceability records linking each ingredient lot to its corresponding finished batch.
• Clock with QA and Production to verify ingredient accuracy before release to production.
• Return unused or partial materials to inventory following established reconciliation and labeling procedures.
• Perform daily and weekly inventory reconciliations between ERP and physical stock.
• Investigate and resolve material variances promptly to maintain inventory integrity.
• Conduct and document cycle counts of key ingredients and packaging materials as scheduled or required.
• Prepare and submit inventory accuracy reports to the Plant Manager and Finance team.
• Ensure ERP transactions (issues, returns, adjustments) are completed accurately and in a timely manner.
• Implement and enforce label verification and control procedures to prevent mislabeling or cross-contamination.
• Verify that all ingredient, packaging, and finished product labels correspond to approved specifications and lot codes.
• Maintain and control label inventory to prevent unauthorized use or duplication.
• Support Quality and Production teams in root-cause investigations for any labeling discrepancies.
• Maintain all controlled documentation for traceability, including Batch Ingredient Usage Sheets and reconciliation logs.
• Ensure compliance with all GMP, FDA, and company food safety requirements.
• Support internal and external audits by providing accurate traceability and inventory records.
• Participate in continuous improvement initiatives related to material flow, inventory control, and data accuracy.
• Serve as the key point of contact between the Warehouse, Production, and Quality departments for material control and traceability.
• Communicate material shortages, holds, or quality issues promptly to Production and QA leadership.
• Update the Controlled Ingredient Kitting Whiteboard (or digital dashboard) to reflect real-time batch status and inventory activity.
• Train and support Material Handlers and Production Operators on ingredient handling and documentation procedures.

Qualifications

• A High School Diploma or GED required; an Associate’s or Bachelor’s degree in Supply Chain, Manufacturing, or related field preferred.
• Minimum 2 years of experience in food manufacturing, inventory control, or warehouse coordination.
• Experience with ERP systems (AX, D365, SAP, Oracle, etc.) strongly preferred.
• Strong organizational, communication, and documentation skills.
• Ability to read and interpret batch sheets, formulas, and lot tracking documents.
• Proficient in Microsoft Excel and Word; ability to maintain digital and paper records accurately.
• Must understand and follow GMP, HACCP, and allergen control requirements.
• Ability to lift up to 50 lbs and work in refrigerated or ambient warehouse environments.

Benefits

• 10 Paid Company Holidays
• Generous Paid Vacation & Sick Time
• Comprehensive, Affordable Medical, Dental & Vision Coverage for you and your family
• Health Savings Account (HSA) with company contributions
• Flexible Spending Accounts (FSA) & Dependent Care FSA (DCFSA)
• 401(k) Retirement Plan with company match and discretionary profit sharing
• Employee Assistance Program (EAP) and financial wellness resources
• Company‑Paid Disability
• Company‑Paid Life Insurance equal to 3× annual compensation
• and more benefits designed to support your health, wealth, and well‑being