Internal Coordinator, Beauty Tech Americas

Job Responsibilities

• Manage and optimize proactively the CIO's calendar, including scheduling meetings and leadership sessions.
• Extend scheduling and coordination support to the IT Leadership Team as needed.
• Manage end-to-end travel logistics for the CIO and Leadership including expenses.

Organizational Support & Event Planning

• Plan, coordinate, and execute Beauty Tech Americas events, including townhall quarterly events, offsites, and team workshops.
• Manage all logistics: communication, dates, venue selection, attendee lists, and supporting materials.
• Contribute to fostering a sense of belonging and engagement within Beauty Tech Americas by suggesting and implementing community-building initiatives.
• Partner with HR to support IT department culture and engagement activities.

Internal Communications, Documentation & Onboarding

• Serve as a key point of contact for internal communications across Beauty Tech Americas.
• Maintain high-quality documents and presentations for IT meetings, budget reviews, strategic sessions.
• Update communication channels and distribution lists and distribute department-wide communications, announcements.
• Cover with the HR team to support onboarding of new IT staff, including access setup, orientation scheduling, and welcome communications.