Intake & Events Coordinator

Responsibilities

• Plan, coordinate, and execute firm-hosted events such as educational seminars, client appreciation gatherings, webinars, and professional networking events.
• Answer and direct incoming phone calls as part of the administrative team, providing friendly and professional assistance to clients, vendors, and other contacts.
• Work closely with attorneys and marketing staff to align event content and goals with the firm’s brand and business development strategy.
• Manage all event logistics, including venue selection, vendor coordination, catering, invitations, registration, and on-site support.
• Track RSVPs, attendance, and post-event feedback to measure success and identify areas for improvement.
• Maintain an organized calendar of events and ensure deadlines and budgets are met.
• Build and nurture relationships with referral sources, community organizations, and local partners.
• Represent the firm with professionalism and warmth at all events.
• Support the front office as needed, helping ensure a welcoming and efficient environment for clients and guests.

Qualifications

• Proven experience in event planning, coordination, or related roles (legal, professional services, or nonprofit experience is a plus).
• Experience handling large incoming call volumes.
• Strong organizational and time-management skills with the ability to handle multiple projects simultaneously.
• Excellent communication and interpersonal skills; confident interacting with a variety of audiences.
• Proficiency in Microsoft Office and experience with event software, CRM systems, or email marketing platforms (e.g., Constant Contact, Mailchimp).
• A proactive, self-starter attitude with attention to detail and follow-through.
• Ability to work evenings, depending on event schedules.

Pay

$21 - $21/hour

About Sechler Law Firm

At Sechler Law Firm, we believe clients work hard for their nest egg, and they should get to keep it. Our mission is to help great families make great plans. The office was founded by Certified Elder Law Attorney Tim Sechler. Part of our philosophy is that estate planning is not a one-time transaction. We value an ongoing relationship with clients, which is why we founded the Red Wagon Club. The Club is a community of retirees who get together several times monthly for education and social events. It's a fast-growing and exciting community. This position's primary objective is to help grow and retain our membership.