Insurance Specialist

About the role

The Insurance Specialist supports the administration of construction insurance and subcontractor risk-management programs. This position reviews owner contracts and subcontract documents to identify insurance requirements, monitors subcontractor compliance, administers certificates of insurance and endorsements, and coordinates construction-related coverages. The Insurance Specialist works closely with project teams, subcontractors, insurance brokers, and company leadership to resolve coverage deficiencies and reduce project risk. The position requires knowledge of construction-specific insurance programs and coverages, including Subcontractor Default Insurance (SDI), and Contractor-Controlled and Owner-Controlled Insurance Programs (CCIP/OCIP).

Responsibilities

• Review owner contracts, master agreements, and related documents to identify project-specific insurance requirements.
• Compare owner requirements with the company's standard subcontractor insurance requirements and recommend appropriate project-specific adjustments.
• Review contract documents to identify CCIP/OCIP enrollment requirements, insurance credits, coverage obligations, and exclusions.
• Identify insurance-related risks, exceptions, and requirements that may affect project execution.
• Determine whether subcontractor insurance deficiencies also create noncompliance with the applicable owner contract.
• Establish new projects in myCOI and maintain accurate project and subcontractor insurance information.
• Assign the appropriate insurance requirement sets to subcontracts in myCOI.
• Identify noncompliant or incomplete documentation and coordinate corrections with internal teams, subcontractors, suppliers, and insurance brokers.
• Monitor subcontract start dates and proactively address deficiencies to help prevent subcontractors from beginning work without required insurance.
• Monitor accounting hold reports and assist with resolving payment holds caused by insurance noncompliance.
• Track project completion dates and close projects in myCOI when appropriate.
• Coordinate contractor and subcontractor enrollment in Contractor-Controlled and Owner-Controlled Insurance Programs.
• Monitor CCIP/OCIP compliance and coordinate the correction of enrollment or documentation deficiencies with project teams, subcontractors, brokers, and program administrators.
• Assist with subcontractor closeout, final payroll reporting, and CCIP/OCIP program audits.
• Request company certificates of insurance and endorsements from the company's insurance broker.
• Review company certificates and endorsements for accuracy and compliance before distribution.
• Coordinate the distribution of renewal certificates and updated insurance documents to project teams and other stakeholders.

Qualifications

• Five to ten years of relevant experience in construction insurance, subcontractor risk management, certificate-of-insurance compliance, contract administration, or a related field.
• Working knowledge of insurance fundamentals, products, coverage forms, exclusions, and industry terminology.
• Knowledge of construction-specific insurance programs and coverages, including SDI, CCIPs, and OCIPs.
• Experience reviewing subcontracts, certificates of insurance, and insurance endorsements.
• Understanding of construction trades, scopes of work, and associated risk exposures.
• Strong written and verbal communication skills, including the ability to explain compliance issues clearly and professionally.
• Excellent organizational skills, attention to detail, and ability to meet deadlines while managing multiple priorities.
• Strong internal client-service orientation and a collaborative approach to problem-solving.
• Proficiency with Microsoft Office applications.
• Experience with myCOI strongly preferred.
• Experience with CMiC is a plus.
• Demonstrated reliability, sound judgment, flexibility, initiative, and commitment to continuous improvement.

Pay

$85,000 - $100,000 annually

Benefits

• Group medical, vision, and dental insurance, including a choice of two benefit plans (PPO plan and High Deductible/Health Savings Account plan with company contribution to HSA).
• Company-paid short and long-term disability plans, group life insurance, and AD&D plans.
• Sick leave accrued at 1 hour for every 30 hours worked, with an annual carryover of 80 hours.
• 9 paid holidays each year.
• Paid parental leave.
• Annual discretionary bonus based on company profitability and manager's assessment of performance.
• 401(k) savings plan with company matching up to 4% of pay and immediate vesting. Traditional (pre-tax) and Roth (post-tax) options available.
• Employee Stock Ownership Plan (ESOP): Participation in company-funded ownership after 1 year of service (at least 1,000 hours).