Insurance Project Manager, Integrations

Why Join the Team?

At Novacore, we’re not your average insurance company. We’re a team of driven professionals passionate about redefining the specialty insurance experience for our agents, carrier partners — and for each other. We specialize in tailored solutions for niche industries, powered by advanced analytics, modern technology and a culture of innovation. Backed by strong leadership and strategic growth initiatives, Novacore is poised to scale and lead in the specialty insurance market.

Project Manager, Integrations

The Project Manager, Integrations is a hands-on, execution-focused role responsible for the day-to-day project management of integration initiatives across Novacore's growing program portfolio. This role serves as the tactical engine of the integrations function — keeping projects moving, stakeholders aligned, and blockers surfaced before they become problems. This is a utility player role that spans M&A integrations, lift-outs, and existing program transformations, requiring the ability to context-switch quickly, operate with a high degree of independence, and take full ownership of assigned workstreams from kickoff to go-live.

• Own the day-to-day execution of assigned integration projects across the full program lifecycle:
  • Managing project execution
  • Build and maintain detailed project plans, timelines, RAID logs, and status trackers for assigned programs.
  • Run project standups, working sessions, and stakeholder check-ins — prepare agendas, capture decisions and action items, and drive follow-through.
  • Cook up deliverables across internal workstreams including Operations, Legal, Technology, Finance, Actuary, and Marketing — ensuring each team understands what is needed and by when.
  • Maintain the master project list and portfolio tracking tools, keeping statuses current and accurate.
• Serve as the primary day-to-day contact for program heads navigating the integration process — guiding them through each workstream and making sure nothing falls through the cracks.
• Manage program heads through the operational readiness checklist, tracking completion of all pre-go-live requirements and escalating gaps.
• Coordinate vendor touchpoints and keep deliverables on track.
• Support requirements-gathering sessions alongside the VP and system integrator partners, ensuring program teams provide timely, complete inputs.
• Track progress and surfacing blockers.
• Monitor project milestones and flag delays or risks early
• Maintain accurate RAID logs and ensure action owners are aware and accountable.
• Prepare status reports and executive updates for review by the VP of Integrations; escalate issues requiring senior-level resolution.
• Track open items with external vendors and carriers, following up proactively to keep commitments on schedule.
• Coordinate all aspects of the go live requirements for the project.
• Track completion of go-live prerequisites and ensure nothing is missing at launch.
• Maintain go-live checklists and sign-off documentation for each program.
• Contributing to the factory model:
• Follow established SOPs and playbooks consistently — then flag where they need to be updated based on what you see in the field.
• Contribute to lessons-learned capture after each go-live or major milestone.
• Act as a thought partner to the VP — bring observations, flag patterns, and suggest improvements to the integration process.

Qualifications

• Bachelor's degree in Project Management, Business Administration, or related discipline.
• 3–5 years of experience in project management, program coordination, or operations — ideally in an insurance or financial services environment.
• Experience in an MGA, MGU, or specialty insurance environment strongly preferred.
• PMP, CSM, or similar project management certification preferred; not required.
• Demonstrated ability to manage multiple concurrent projects in a fast-paced, cross-functional environment.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills; comfortable presenting status to leadership and navigating difficult conversations.
• Proficient in project management tools (Monday.com, MS Project, Excel, or equivalent); experience maintaining dashboards and trackers.
• Comfortable operating with ambiguity — you can make reasonable judgment calls and know when to escalate.