Insurance Operations Coordinator

Location: Juno Beach, Florida (Onsite)

About the role

This position provides essential support for daily insurance administration processes, financial coordination, and proper accounting methodology. The role performs a wide range of clerical and administrative assistance functions, including the maintenance of records, data compilation, financial reporting, and ensuring all transactions comply with Sarbanes-Oxley. The successful candidate will act as a key point of contact for risk management and insurance claims, particularly for catastrophic events.

Responsibilities

• Partner with project management teams on procurement activities, including purchase order creation, requisition processing, and full procure-to-pay support.
• Track insurance-related costs and execute month-end accruals to ensure accurate financial reporting.
• Collaborate with accounting to ensure proper accounting methodology and compliance with company policy.
• Lead financial tracking, reporting, and analysis for business services operations.
• Support and oversee master data creation and maintenance to ensure data accuracy across systems.
• Coordinate with project managers, site personnel, finance, and business management to prepare and distribute memos required under financing agreements.
• Facilitate executive signature processes for required documentation.
• Maintain organized financial data and insurance tracking systems.
• Monitor and validate all insurance-related cost flows and provide cost analysis to insurance providers.
• Manage discussions and claims processing using PALMS between risk management and insurance adjusters.

Requirements

• High School Diploma or GED is required.
• 11-15 years of experience in administrative financial support, record maintenance, and Sarbanes-Oxley compliance.
• Proficiency with Microsoft Word is required.

Preferred Qualifications

• Experience with SAP financial modules.
• Knowledge of month-end accrual processes.
• Strong attention to detail and organizational skills.
• Ability to collaborate effectively across multiple teams.

Benefits

• Medical, dental, vision, life, and disability insurance plans.
• Employee Stock Purchase Program (ESPP).
• 401K program with company match after 12 months of tenure.
• Health Savings Account (HSA) on the HDHP plan.
• SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions.
• Corporate discount savings program and other discounts.
• On-demand training program and access to certification prep, technical and leadership courses/books/seminars after 6+ months of tenure.
• Certification discounts and perks for associations including CompTIA and IIBA.
• Dedicated customer service team and certified Career Coach for consultants.