Institutional Giving Senior Associate

Institutional Grant Coordination & Administration

• Manage the institutional grant process from award notification through closeout, ensuring all requirements, timelines, and compliance obligations are met.
• Support the grant agreement review and execution process in collaboration with Finance and Legal teams.
• Cross-functionally coordinate with internal stakeholders to ensure grant deliverables are on track and documentation is complete.
• Monitor grant lifecycles and proactively communicate upcoming deadlines, reporting windows, and compliance requirements to relevant teams.
• Maintain organized, accurate, and audit-ready grant files including executed agreements, correspondence, and supporting documentation.
• Provide operational and organizational support for grant proposal preparation as needed, including compiling materials, coordinating submissions, and ensuring alignment with funder guidelines.

Grant Administration, Reporting & Stewardship

• Track grant deliverables, reporting schedules, and compliance requirements across the institutional portfolio.
• Compile and prepare interim and final grant reports in partnership with program and finance staff.
• Maintain organized, accurate grant documentation and master files.
• Support institutional funder stewardship activities, including acknowledgements and reporting follow-up.

Systems, Tracking & Internal Coordination

• Maintain institutional donor and prospect records in the CRM, including moves management tracking and reporting.
• Develop, maintain, and analyze internal tracking tools for institutional grants, prospects, and reporting calendars.
• Partner with Finance to support accurate allocation, tracking, and reconciliation of grant revenue.
• Coordinate with internal teams to collect programmatic, financial, and evaluation data required for grant reporting.

Institutional Growth

• Maintain prospect lists, calendars, and background materials for institutional fundraising readiness.
• Support preparation of impact summaries, reports, and narrative updates.
• Cook up coordination of collection of inputs from Finance/Impact/Programs to support timely reporting and stewardship communications.

Other Responsibilities

Perform related duties as needed to support the Philanthropy team’s institutional fundraising objectives.