Institute for STEM Education Program Coordinator (Temporary)

About the role

The Institute for STEM Education at CSU East Bay advances STEM teaching and learning in parallel with the rapidly changing knowledge, practices, and needs in STEM fields and disciplines. In addition to preparing students for success in STEM fields and disciplines, the Institute aims to help all students acquire the STEM knowledge required for decision making in their daily lives. This position provides administrative and clerical support for grant-funded programs affiliated with the Institute for STEM Education.

Responsibilities

• Provides administrative and clerical support.
  • Assists with and processes administrative transactions, including requisitions, scholarships, purchase orders, stipends, payments, procurement card activity, and travel, in accordance with CSU and grant guidelines.
    • Supports purchasing and contract processing.
    • Covers room reservations and hospitality arrangements.
    • Manages travel bookings and reimbursement processing.
    • Processes participant support payments.
    • Administers student scholarship processing.
    • Schedules and prepares documents.
    • Maintains records and data.
    • Updates website content.
• Supports a number of grant-funded programs affiliated with the Institute for STEM Education.
  • Supports small- and large-scale events for various programs including location reservation and set-up, meeting materials and supplies, transportation, and hospitality.
  • Affords administrative support for scholarship processes, including application tracking, documentation, coordination with students and campus partners, and recordkeeping.
  • Collects, compiles, and maintains program data and assists with preparation of reports for program funders using established templates and systems.
• Provides administrative and operational support for Institute communications activities in coordination with Institute leadership.
  • Serves as a point of contact for routine communications with students and faculty regarding Institute programs and opportunities, under the direction of Institute leadership.
  • Collaborates on communications strategies to increase awareness of the Institute’s programs.
  • Maintains and updates Institute website content using CSUEB Cascade in accordance with established standards and guidelines.
  • Prepares, updates and distributes flyers, brochures, posters, and other outreach materials using established branding guidelines and templates.
  • Collaborates on the preparation and distribution of marketing mailers and a monthly newsletter to campus and community partners.

Requirements

Completion of a high school program, technical/vocational program, or their equivalent, combined with related office work experience. Functional knowledge of and skill in standard office procedures and practices. Thorough knowledge of English grammar, spelling, and punctuation, and the ability to clearly communicate orally and in writing. Ability to perform basic mathematical calculations. Ability to use and quickly learn new office support technology systems and software packages, such as Microsoft Office, Adobe Acrobat, or equivalent office productivity software.

Qualifications

Two years of administrative and communications experience with progressively increasing responsibility, preferably in an academic setting. Knowledge, Skills, And Abilities Experience to be fully functional in all technical aspects of work assignments. Detailed knowledge or the ability to learn applicable university infrastructure, policies, and procedures. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply a wide variety of policies and procedures with guidance from the appropriate administrator when needed. Work experience in budget policies and procedures. Ability to calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature.

Benefits

Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package.

Pay

The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,047.00 per month to $5,032.00 per month (Step 1 - Step 12).

Schedule

This position is temporary through June 30, 2027, with the possibility of reappointment.