Inspections Clerk

About the role

Performs highly responsible administrative duties to assist the HCVP Inspections Manager in accomplishing the administrative functions of department. Coordinates the Section 8 Housing Choice Voucher Program (HCVP) for yearly Housing Quality Standards (HQS) inspections and conducts other administrative responsibilities.

Responsibilities

• Composes, prepares, and proofreads and distributes confidential correspondence, reports, summaries, memoranda, and forms from verbal direction, relevant information from a variety of sources, or knowledge of Agency policy and procedures and presents the information in a clear and understandable format.
• Schedules and maintains annual inspections, and re-inspections by obtaining and coordinating the HQS annual inspection reports from the software Yardi Systems.
• Sorts and assembles unit inspections using utility allowance forms and maps/mapping software.
• Provides printed schedules with assembled inspection documents for daily production.
• Oversees and updates inspection records for cancellation and rescheduling canceled inspections.
• Prints inspection reports and mails out the tenants and landlords to ensure they are aware of the status of their unit.
• May assist with entering abated HQS inspections into the computer system.
• Assists HCVP Inspections Manager and inspectors with the computerized system and ensures inspection data is accurate and correctly entered.
• Reviews, corrects and maintains inspections within the the system.
• Transmits 50058 inspection forms to HUD in a timely manner.
• Assists with preparing and mailing written notice of failed HQS inspections,