Insomniac - Seasonal Production Coordinator (Procurement) 2026

Responsibilities

• Partner and collaborate with Procurement Dept. to maintain ongoing communication channels across key stakeholder departments to provide efficient and effective vendor relations and sourcing support.
• Partner with Procurement Dept. to evaluate vendors through various methods of outreach and objective performance measurements, including on-time delivery, quality of service and price competitiveness.
• Cook up all aspects of the vendor contracting process. This includes, but is not limited to, working with legal to secure a service agreement and insurance documentation, advancing credentials and site assets such as power and heavy equipment, booking supplemental labor as needed, scheduling install/strike dates, and ensuring timely receipt of invoices upon completion of services.
• Develop and maintain strong working relationships with new and existing vendors.
• Audit and submit invoices and purchase orders relating to current vendor deals and negotiations.
• Organize project details, schedules and spend data through excel spreadsheets and pivot tables.
• Ensure product and service quality remain paramount during all vendor discussions and negotiations.
• Other special projects and tasks as assigned as needed.

Qualifications

• Proven ability to navigate through Excel and G Suite (i.e., V-look up, pivot table, formula driven, etc.).
• Familiarity with production equipment such as tenting, stage decking, truss, heavy equipment, fencing and sanitation is a plus.
• Ability to negotiate contracts across various production related categories.
• Excellent ability to communicate professionally and effectively, verbally and written.
• Must be incredibly organized and provide proof of effective time management skills.
• Must have previous purchasing or vendor relations experience.
• Must be able to think quickly on their toes and problem solve challenging situations while maintaining composure.
• Extensive experience with managing multiple large-scale projects in a high stress role.
• Must have exceptional phone etiquette and be comfortable dealing with vendors via various means of communication.
• Must be detail oriented with an analytical attitude.
• OSHA-10 and Forklift Certification is a plus.