Insomniac - Seasonal F&B Project Manager

Job Summary

About the role

Insomniac is seeking a Project Manager to oversee food and beverage operations at our festivals. The ideal candidate will have 2+ years of experience in live event production, F&B operations, or a related field, and 1+ years of experience managing or supervising a team.

Responsibilities

• Vendor & Sponsor Coordination: Liaise with vendors and F&B sponsors to ensure alignment with company standards.
• Festival Planning & Layouts: Design and optimize food and beverage layouts based on site maps and operational needs.
• Logistics & Infrastructure: Coordinate site needs such as fencing, sanitation, ice/water delivery, tenting, power drops, and credentials.
• Internal Stakeholder Support: Support internal departments like Artist Relations, VIP, and Staff Catering.
• Team Leadership: Manage seasonal F&B operations staff, delegate tasks, and oversee schedules, travel, and accommodations.
• Budgeting & Scheduling: Assist in managing budgets, updating sales projections, and building F&B load-in/load-out schedules.
• On-Site Management: Oversee day-to-day operations, including signage installation, vendor setup, crowd flow observation, credentialing, and compliance monitoring.
• Compliance & Sustainability: Ensure operations comply with health, liquor, and fire codes, and implement sustainability initiatives.
• Post-Event Analysis: Conduct sales and operations analysis, lead after-action reviews, and produce reports.

Qualifications

• 2+ years in live event production, F&B operations, or related field.
• 1+ years of experience managing or supervising a team.
• Familiarity with current food and beverage trends.
• Understanding of standard liquor laws, health codes, and operational best practices.
• Comfortable navigating festival site maps and layouts.
• Proficient in Google Sheets and Google Forms.
• OSHA 10 certification.
• Excellent at setting and meeting deadlines in a fast-paced environment.
• Strong communication and cross-functional collaboration skills.
• Proactive, solutions-oriented mindset with a "no task too small" attitude.
• Able to manage multiple priorities with a strong sense of urgency.
• Willing to travel frequently for events.
• Able to lift up to 50 lbs and safely use ladders when needed.

Work Environment

• Tolerate loud noise levels & busy environments.
• May work in drastic temperature climates on site at our events.
• Willing to travel to work events during evening, holidays and weekend hours, as required, to meet deadlines.