Insomniac - Project Manager, Apparel

Job Summary

WHO ARE YOU? Do you enjoy dance music? Do you excel at project management? Then you’re in luck! We are looking for a highly motivated self-starter who embodies both a passion for dance culture and a love of moving projects along. Is this you? Read on…

WHO ARE WE? Insomniac produces some of the most innovative, immersive music festivals and events in the world. Enhanced by state-of-the-art lighting, pyrotechnics and sound design, large-scale art installations, theatrical performers and next generation special effects, our events captivate the senses and inspire a unique level of fan interaction. The quality of the Headliner experience is our top priority. Insomniac produces 10,000 concerts, club nights and festivals for seven million attendees annually across the globe. Since its inception, Insomniac's events have taken place in 13 countries across five continents. The company's premiere annual event, Electric Daisy Carnival Las Vegas, is the world’s largest dance music festival and attracts more than 525,000 fans over three days. The company was founded by Pasquale Rotella and has been based in Los Angeles since it was formed in 1993.

About the Role

Insomniac is looking for a Project Manager to serve as the administrative anchor and operational backbone of Insomniac’s Event Apparel department. This role is responsible for ensuring projects move forward seamlessly, deadlines are met, and cross-functional communication stays clear and consistent. Acting as the central point of coordination, the Project Manager will manage timelines, track deliverables, and support leadership in aligning teams around priorities. This position is highly detail-oriented, thrives in organization, and ensures that nothing falls through the cracks, helping the team stay focused, efficient, and on track. This position will report to the Head of Event Apparel & Merchandising. This is not a remote position.

Responsibilities

• Develop project timelines and manage flow of projects across multiple teams.
• Liaison between Design, Production, Product Development, Operations, Marketing and Events team to ensure seamless communication and project alignment.
• Organize and lead project status meetings; track action items and follow up diligently with responsible parties.
• Maintain project management tools and documentation to provide transparency and accountability.
• Support leadership with administrative and operational needs, including reporting, recaps, and scheduling.
• Identify potential roadblocks early and escalate to leadership with solutions.
• Ensure processes are being followed and recommend improvements to streamline workflows.
• Serve as the day-to-day point of contact for cross-functional teams regarding project updates and tracking against deadlines.
• Manage systems to ensure all deliverables and assets are tracked and shared on time.

Qualifications

• 2–4 years of project management or operations experience (retail, fashion, or entertainment industry preferred)
• Strong organizational skills with proven ability to manage multiple projects simultaneously
• Exceptional written and verbal communication skills
• Experience with project management tools (Asana, Airtable, or similar)
• Detail-oriented and proactive, with follow-up
• Collaborative team player with a solutions-first mindset
• Comfortable in a fast-paced environment with shifting priorities
• Passion for music, events, and the Insomniac community is strongly preferred

Work Environment

Must be willing to travel to work during holidays, evening and weekend hours, as required, to meet deadlines. Must be able to tolerate loud noise levels and drastic temperature climates while working on site at various event locations. Must be able to work in open concept office space.

Hiring Practices

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Insomniac recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms. Hiring Salary Range: $70,340.00 - 80,000.00 USD Please note that the compensation information provided is a good faith estimate for this position only and is provided pursuant to the California Salary Transparency in Job Advertisements Law. It is estimated based on what a successful California applicant might be paid. It assumes that the successful candidate will be in California or perform the position from California. Similar positions located outside of California will not necessarily receive the same compensation. Insomniac takes into consideration a candidate’s education, training, and experience, as well as the position’s work location, expected quality and quantity of work, required travel (if any), external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. In compliance with the California Law, a potential new employee’s salary history will not be used in compensation decisions.