Insomniac - Creative Project Manager

About the role

Are you an experienced creative project manager who thrives in a fast-paced, high-volume design environment? Are you skilled at managing team bandwidth, assigning work, setting timelines, and keeping creative projects moving from brief through final delivery? Do you have experience partnering with executive teams, department leaders, and brand stakeholders to prioritize key creative initiatives? If so, read on. Insomniac produces some of the most innovative, immersive music festivals and events in the world. Through world-class music, lighting, pyrotechnics, sound design, art installations, theatrical performers, and special effects, Insomniac creates unforgettable experiences for Headliners around the globe. Insomniac Events is seeking a Creative Project Manager to support the Design department in Calabasas. This role reports to the Sr. Director of Media Operations and works closely with the Senior Manager, Art Direction. The Creative Project Manager will manage the flow of work across the Design team, including project prioritization, team bandwidth, assignments, timelines, stakeholder communication, and delivery. This person will partner with executive teams, department directors, marketing teams, and brand stakeholders to ensure key visuals, key art packages, campaign creative, and priority marketing materials are properly scoped, staffed, and delivered on time. The ideal candidate has experience managing a high volume of creative work within an agency, entertainment company, live-events organization, or in-house creative department. This is not a remote position.

Responsibilities

• Manage the day-to-day workflow, prioritization, scheduling, and delivery of creative projects across the Design department
• Partner with the Sr Director of Media Operations and Senior Manager, Art Direction to evaluate team bandwidth, assign projects, balance workload, and identify resourcing needs
• Manage project assignments across both internal designers and outside creative partners, based on workload, skill set, project complexity, and priority
• Partner with executive teams, department directors, marketing teams, and brand stakeholders to align on creative needs, timelines, priorities, and delivery expectations
• Lead project intake, kickoff meetings, project planning, workback schedules, task assignments, and stakeholder communication
• Ensure priority work—including key visuals, key art packages, marketing campaigns, and launch materials—is properly scoped, staffed, and delivered on time
• Maintain visibility into project status, risks