Insomniac - Entertainment Project Manager

About the role

Insomniac Events is seeking a highly motivated and proactive Entertainment Project Manager to join the Entertainment team, supporting the functions of the entertainment department and reporting to the Entertainment Director. The role is based in‑office and requires on‑site presence at various event locations. Ideal candidates enjoy dance music, excel at operations project management, and embody a passion for dance culture while creating memorable experiences.

Responsibilities

• Implement all departmental and event protocols set by the Entertainment Director
• Receive incoming emails, phone calls & correspondence on behalf of the Director as necessary
• Follow budget directives and ensure that they are kept on track
• Review and submit final show budgets as requested
• Set and attend meetings on behalf of the department or Director as needed
• Process expense reports, Amex reports and petty cash tracking as necessary
• Advance travel, visas and accommodation needs for Director, staff and performers at each event
• Complete department site operations, production, credentials, and warehouse advancing for shows
• Partner with HR to maintain roster, timesheets, discretionary lists & new hire paperwork at all shows
• Manage payroll for Entertainment Dept staff including Performers, Production Assistants, Glamour team & vendors
• Liaison with HR and Accounting to ensure all onboarding is accurately turned in, in a timely manner
• Prepare and organize vendor agreements, creative releases, payment schedules and business forms for the personnel, performers, vendors, machinery, props, and any other items approved by the Entertainment Director