Infusion Scheduler Oncology Infusion Full time

About the role

As an integral part of the Northwestern Medicine team, you will collaborate closely with the clinical team to accurately schedule and coordinate infusion appointments according to patients' treatment plans and clinic availability. You will work directly with nurses and physicians to ensure schedules align with patient care needs, including timely administration of treatments and necessary follow-up appointments.

The Patient Services Representative reflects the mission, vision, and values of Northwestern Medicine, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines, and regulatory and accreditation standards. This role performs customer service functions in the medical practice office, ensuring the highest level of service is provided to patients and company representatives both over the phone and in person, while also handling business office responsibilities.

Responsibilities

• Greets patients as they enter the office.
• Obtains required patient information and performs patient registration, including verifying insurance information and collecting co-pays and outstanding balances.
• Obtains and updates patient demographic information and company information from all patients.
• Answers phone and schedules appointments; directs and documents patient calls as appropriate.
• Coordinates scheduling of outside testing for patients.
• Serves as liaison between patient and practice; provides back-up for scheduling appointments.
• Performs all aspects of daily work in a manner that contributes to and ensures an environment of patient safety and confidentiality.
• Completes daily reconciliation report to assure charges have been entered correctly.
• Pulls charts and readies them for the next day’s appointments; files completed patient charts daily.
• Files test/procedure results in the patient’s medical record after physician has signed off on the results.
• Liaisons with company representatives or potential employees to assure correct services are provided.
• Reviews Epic chart prior to patient appointments, ensuring consents are within the past 12 months and the insurance card is current.
• Responds to all medical record requests from patients, insurance companies, physician offices, subpoenas, and legal requests per protocol.

Requirements

• High school diploma or GED equivalent.
• Zero (0) to two (2) years’ experience in a customer service position.

Qualifications (Preferred)

• Bachelor’s degree.
• One to three years prior physician office experience.
• Working knowledge of medical terminology.

Skills

• Strong communication and interpersonal skills to interact effectively with patients and healthcare professionals.
• Excellent organizational skills to manage multiple schedules and priorities efficiently.
• Ability to work in a fast-paced environment with attention to detail.

Benefits

Northwestern Medicine offers a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events. Benefits include:

• Tuition reimbursement and loan forgiveness.
• 401(k) matching.
• Lifecycle benefits.

For more details, visit the Benefits section on Northwestern Medicine’s website.