Information Technology Project Coordinator

About the role

We are hiring an organized and proactive IT Project Coordinator to support a large-scale Microsoft Dynamics 365 ERP implementation. This role will help project leaders and functional teams stay aligned by coordinating meetings, maintaining project documentation, preparing recurring status materials, tracking follow-ups, and supporting third-party onboarding activities. The ideal candidate is highly detail-oriented, comfortable managing competing priorities, and confident working with stakeholders across multiple teams. Success in this role requires excellent communication, strong customer service, sound judgment, and the ability to remain composed in a fast-moving environment. This is an opportunity to contribute to a complex, multi-year technology program while helping improve project visibility, consistency, and execution.

This role is 100% on-site in San Antonio, TX.

Responsibilities

• Coordinate meetings, schedules, agendas, notes, action items, and follow-ups.
• Maintain project documentation.
• Prepare recurring status materials and presentation materials.
• Track follow-ups and support third-party onboarding activities.

Requirements

Must Haves

• Experience supporting a large, complex IT project, program, or implementation.
• Excellent organizational skills with exceptional attention to detail.
• Strong experience coordinating meetings, schedules, agendas, notes, action items, and follow-ups.
• Ability to manage competing priorities and adapt to changing project requirements.
• Strong written and verbal communication skills with a customer-service-oriented approach.
• Proficiency with Microsoft Office tools, including Outlook, Teams, PowerPoint, and SharePoint.

Nice to Haves

• Experience supporting an ERP implementation or large-scale technology transformation.
• Microsoft Dynamics 365 project experience.
• Prior experience as an IT Project Coordinator, PMO Coordinator, Project Administrator, or similar.
• Experience with Azure DevOps or Smartsheet.
• Experience preparing recurring project status reports and presentation materials.
• Experience using Copilot, ChatGPT, or automation tools to improve administrative efficiency.