Information Governance Compliance Coordinator

Position responsibilities

• Communicate with attorneys and business professionals regarding lawyer mobility records issues (i.e., client file transfers for active and inactive electronic client records)
• Manage life cycle of physical and electronic information from creation, archival and destruction
• Oversee and coordinate efforts to maintain physical files in good condition and proper location, retrieval and refiling of files, organization of client files, and modifying status of files in the electronic records management system
• Cook intake and transfer of electronic documents and emails for lateral attorneys including uploading/downloading such materials into/from iManage
• Coordinate the transfer of print records
• Communicate with attorneys and other department business professional team members regarding records retention issues
• Cook records retention and destruction activities per firm policy and procedures
• Review records related requests to assure compliance with records standards
• Handle questions, comments and/or concerns pertaining to the Information Governance Department’s policies and procedures relating to lawyer mobility, retention, and standards
• Aid in the development of training, procedure manuals and guidelines

Skills & experience

• After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications, including IntApp
• Available to work overtime, as required, including ability to participate in a 7x24 on-call rotation
• 2+ years direct applicable experience (e.g., records experience, technology experience or a combination of records and technology experience)
• Senior candidates must have 3+ years directly applicable experience, along with the proven ability to operate at an elevated level
• Previous Legal IT Applications experience
• Preferred: Previous experience with complex document management and electronic records management systems
• Previous experience with data mapping and data imports/exports
• New Business Intake and Offboarding experience
• Data/Library science background
• Previous experience with SQL programming

Competencies

• Effective oral and written communication skills
• Exhibit initiative and self-motivation and the ability to work independently and exercise independent judgment
• Plan and organize and attention to detail
• Perceive and analyze problems, develop alternatives and make or recommend sound decisions
• Coordinate the resources available for an effective program
• Professional demeanor and an ability to maintain pleasant working relations with all levels of personnel
• Demonstrate team player

Pay and benefits

• The expected hourly pay range for this position with a work schedule of 40 hours per week is $33.50 - $41.00 ($69,680.00 - $85,280.00 annually)
• We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits.
• In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off (“PTO”) and 10 paid holidays each year.
• We provide generous parental leave and fertility benefits.
• New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.