Immigration Paralegal (License Required)

About the Role

You will prepare and assemble immigration petitions and applications, ensuring accuracy and completeness before submission. This includes drafting legal documents, cross-checking documentation against legal requirements, and handling client correspondence.

Responsibilities

• Draft immigration forms, supporting documentation, and client correspondence (e.g., document requests, status updates, routine responses, corrections).
• Assemble immigration petition and application packets by hand, ensuring all required forms, supporting documents, and exhibits are accurate, complete, and correctly organized.
• Communicate directly with clients via phone and correspondence to request missing documents, confirm receipt, answer routine questions, and provide status updates.
• Track packet status and deadlines, flagging missing information or documents needed from clients or attorneys to keep filings on schedule.
• Process incoming and outgoing mail for the immigration practice, including sorting, logging, and routing time-sensitive correspondence, notices, and filings.
• Maintain organized physical and digital case files, including scanning, filing, and data entry of client documents.
• Coordinate with attorneys and legal staff to confirm packet requirements and ensure timely, accurate submission.
• Handle sensitive client documents (e.g., passports, identification, immigration records, medical records) with care, accuracy, and confidentiality.

Requirements

• Immigration legal experience required (e.g., law firm, legal admin, paralegal, or similar role within an immigration practice).
• Self-motivated—able to drive priorities and tasks with minimal supervision.
• Comfortable with high-volume, hands-on, manual work.
• Sharp attention to detail—able to catch missing documents and errors before they become problems.
• Strong organizational skills to manage multiple packets and deadlines simultaneously.
• Clear, professional communication skills (written and verbal) for direct client interaction.
• Trustworthy with sensitive and confidential client information.
• Thrives in a fast-paced, deadline-driven legal environment.

Nice-to-Haves

• Experience with specific immigration filing types (e.g., family-based, employment-based).
• Familiarity with tech or startup environments.
• Experience with immigration case management software.
• Bilingual (English/Spanish).