HVAC Service Estimator & Proposal Coordinator

Chandler, AZ | Full-Time | Hybrid Opportunity

About the role

We are seeking a highly organized and commercially focused HVAC Service Estimator & Proposal Coordinator to support a growing service and maintenance team. This role serves as a key liaison between field technicians, customers, vendors, and operations, helping ensure accurate estimates, timely proposals, and seamless project execution.

Responsibilities

• Review technician reports, service notes, and site photos to develop repair and replacement estimates
• Prepare accurate labor, material, and equipment cost estimates
• Source pricing and negotiate with vendors and subcontractors
• Draft, submit, and track professional proposals and repair quotes
• Coordinate sold-job handoffs to service and operations teams
• Manage purchase orders, equipment lead times, and material tracking
• Serve as a primary point of contact for customers regarding estimates and proposal status
• Maintain estimating logs, CRM/COINS records, and support process improvement initiatives

Requirements

• 2-5+ years of experience in HVAC estimating, service coordination, proposal writing, or field service operations
• Strong understanding of commercial and/or residential HVAC systems, equipment, and repair practices
• Proficiency with Microsoft Office 365, especially Excel, CRM systems, and estimating software
• Excellent communication and customer service skills
• Strong organizational skills with the ability to manage multiple deadlines and priorities

Benefits

• Company-provided laptop and cellphone
• Health insurance
• 401(k)
• PTO, paid holidays, and sick time

Pay

Competitive hourly pay

Schedule

Hybrid work schedule available after introductory period