HVAC/R Warehouse Coordinator

About the role

CoolSys solves the most complex challenges in refrigeration, air conditioning, heating, engineering, and energy management. With over 3,700 associates nationwide, we deliver tailored solutions to help businesses cut costs, improve equipment performance, and reduce emissions. Our services include HVAC and refrigeration equipment sourcing, installation, repair, maintenance, monitoring, and optimization. We also offer engineering design, energy resilience and consumption optimization, asset recycling, and seamless multi-site rollouts across states. CoolSys serves over 45,000 customer locations in industries like retail, food service, commercial, data centers, industrial, and pharmaceuticals. No wonder Newsweek named CoolSys one of America’s Greatest Workplaces!

Responsibilities

• Maintains standards of health, safety, hygiene and security in the work environment.
• Maintains housekeeping of warehouse.
• Ensures the workplace health and safety requirements are met, takes responsibility for the security of the building and stock, and runs shift with safety and efficiency as priorities.
• Ensures quality, delivery budget and environmental objectives are met.
• Responds to field communication, locates vendors of materials, equipment or supplies, and interviews them to determine product availability and terms of sales.
• Administers on‑line purchasing systems.
• Prepares and processes requisitions and purchase orders for supplies and equipment.
• Maintains records of goods ordered and received, logs all rentals into the rental log and follows up with foreman on status.
• Manages stock control, receipt, storage, retrieval and timely delivery of goods; shipment loading and transferring; document recording and data entry into system.
• Issues inventory report, in/out status report, dead stock report, goods age report, and consumption report.
• Returns all materials not required on a project or that were delivered incorrectly.
• Responsible for tool inventory and control: tool transfers log in/out form, clean up, maintenance and repair of tools.
• Updates and maintains inventory tool list, delivery of tools to the jobsite.
• Perform other duties as assigned.

Qualifications

• Associates degree or equivalent experience.
• Minimum 3 years of warehouse experience.
• Minimum 2 years hands‑on experience with HVAC and/or Refrigeration concepts.
• Forklift operating experience/certification preferred.

Skills

• Excellent documentation and communication skills.
• Strong interpersonal skills.
• Ability to multi‑task effectively.
• Strong analytical skills and detail‑oriented.
• Ability to organize and prioritize your own work schedule and the work schedules of others on a short‑term basis.
• Ability to work independently and in a team‑oriented environment.
• Solid working knowledge of the Microsoft suite of applications (Word, Excel, etc.).

Benefits

• Medical, Dental, Vision and Prescription coverage.
• Paid vacation, holidays, and floating holiday.
• 401(K) with Company match.
• Company sponsored life insurance, as well as optional AD&D, short and long‑term disability.
• Tuition reimbursement.
• Employee discounts on vehicles, hotels, theme parks, select cell phone bills and more.
• Pet Insurance.
• Legal Plan.
• ID Theft Protection.

Pay

Competitive pay: $20-$24 DOE