Human Resources University Assistant

About the role

The University Assistant for Part-Time Payroll plays a key role in supporting a wide range of HR functions, including front-desk reception, employee onboarding, adjunct processing, and maintenance of HR systems. The role requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Serve as front-desk receptionist by greeting visitors and assisting with questions, forms, and general inquiries
• Answer telephones and direct calls appropriately
• Maintain and update various Excel databases
• Provide administrative support to HR office professionals on projects and daily operations
• Assist new part-time employees with completing required new-hire paperwork
• Responsible for maintenance of the CORE-CT and Banner systems, including data entry of the part-time employee payroll, ensuring employees are paid in a timely fashion
• Provide back up support for the student employment and adjunct contracts as needed
• Gather documents and provides information to third-party administrator related to unemployment claims for all part-time employees
• Process direct deposit forms in the CORE-CT system for all part-time employees
• Provide assistance with classified and unclassified recruitments
• Assist with the recruitment email box, archiving recruitment files, maintaining JazzHR applicant tracking system, etc
• Responsible for ordering office supplies, processing appropriate invoices and assisting with department budget when needed
• Provide assistance to new adjunct faculty, university assistants, and student employees with completing necessary paperwork – New Hire Forms, W4, I-9 forms, etc

Qualifications

• Two (2) years' college training is desirable
• One (1) year experience in higher education or an office setting is required
• Demonstrated experience with Microsoft Word, Teams & Excel is required
• Must possess excellent communication skills

Schedule

This is an in-person 19 hour per week assignment and will not work remotely. Work hours will be Mondays – Thursdays between the hours of 10:00 a.m. – 2:00 p.m. and Fridays 10:00 a.m. - 1:00 p.m.

Pay

$23.00 per hour.