Human Resources & Talent Associate

About the role

The HR & Talent Associate provides administrative and operational support to the People Team across Human Resources and Talent functions. This role brings our Human Resources and Talent functions together in a holistic way, supporting people from their first interaction with Amber as candidates through their first days as new colleagues. The Associate manages the careers and HR inboxes, screens applicants and coordinates each step of the hiring cycle, guides candidates through pre-employment compliance and onboarding, and supports time and leave administration and HR compliance. Reporting to the Talent Manager, the Associate will work closely with colleagues across the People Team.

Responsibilities

• Inbox and Communications Management: Manage the careers and HR inboxes: respond promptly and professionally to candidate and staff inquiries, process and file incoming documents, and escalate critical or sensitive issues appropriately while maintaining strict confidentiality. Serve as the candidate's point person and first impression of Amber, answering questions and guiding candidates through each stage of the process.
• Candidate Screening, Scheduling and Applicant Tracking: Review applications and Spark Hire screenings against minimum qualifications and advance qualified, competitive candidates. Move candidates through the hiring stages in the Greenhouse applicant tracking system. Coordinate and schedule each step of the hiring cycle, including interviews and demos, sending confirmations and calendar invitations to candidates and hiring teams. Attend career fairs and other recruitment events and support their logistics.
• Pre-Employment Compliance and Onboarding: Guide candidates through pre-employment compliance, including fingerprint clearance, certification checks, reference checks, verification of education and experience, and collection of required documents. Add new hires to essential systems (UKG and Greenhouse Onboarding) and onboarding trackers, verify I-9 documents, create personnel files, and coordinate welcome logistics, so all new