Human Resources Specialist – Onboarding & HR Operations

About The Role

We are seeking a highly organized, detail-oriented Human Resources Specialist – Onboarding & HR Operations to support our growing, multi-state healthcare organization. This role is critical to delivering a seamless and compliant employee and provider experience—from offer acceptance through onboarding, ongoing employment changes, and separation.

What You’ll Do

• Manage end-to-end onboarding for providers and administrative employees, ensuring readiness for day one
• Coordinate offboarding and separation processes, including checklist assignment and completion tracking
• Serve as a point of accountability to ensure onboarding and separation steps are completed accurately and on time
• Partner with internal stakeholders to resolve delays or gaps in required processes
• Maintain accurate employee and provider records in Paycom, including job data, compensation, tax forms, and status changes
• Support payroll and HR leadership with system updates, audits, and employment changes
• Perform routine data audits to ensure accuracy and consistency across systems
• Assign required onboarding and compliance training and monitor completion
• Track checklist and training progress, following up as needed with employees, managers, and trainers
• Ensure documentation is properly recorded and retained
• Run standard and ad-hoc reports related to onboarding, training completion, headcount, turnover, and compliance
• Compile and validate HR data for audits, leadership reporting, and operational needs
• Support HR leadership with data preparation and analysis
• Ensure onboarding and separation processes align with internal policies and state-specific requirements
• Maintain personnel files in accordance with documentation and retention standards
• Identify opportunities to improve workflows, documentation, and efficiency
• Assist with updating SOPs, checklists, and onboarding materials as processes evolve

Required Qualifications

• 5+ years of experience in HR operations, onboarding, or HR administration
• Experience in healthcare, behavioral health, or multi-state organizations
• Hands-on experience with HRIS and payroll systems (Paycom strongly preferred)
• Prowess with managing multiple workflows, deadlines, and checklists simultaneously
• Strong attention to detail and commitment to data accuracy
• Proficiency with Microsoft Office

Preferred Qualifications

• Experience supporting HR reporting or data analysis
• Familiarity with learning management systems or workflow automation tools

Skills That Will Help You Succeed

• Exceptional organization and follow-through
• Clear, professional written and verbal communication
• Ability to work cross-functionally with HR, payroll, training, IT, and leadership
• Process-driven mindset with comfort tracking metrics and compliance
• High level of discretion when handling confidential information

Why Join Us

• Hands-on and Virtual Training and Supervision
• Work-Life Balance
• PTO and Paid Holidays
• A comprehensive benefits package (Medical, Dental, Vision, Life, and more)
• 401k with company match

Pay

Between $55,000 and $60,000 annually