Human Resources Specialist

Essential Job Functions

• Covers all aspects of onboarding new hires in sworn and civilian positions, including conditional offer letters, scheduling drug testing, medical examinations, psychological examinations and FDLE requirements.
• Maintains and updates all databases associated with the Human Resources staffing function.
• Prepares and conducts new hire orientation, presenting policies and guidelines and completing all paperwork required for new employees.
• Ensures I-9 paperwork is complete and updates e-Verify within a new hire’s first 3 days of employment.
• Affords assistance in administering tests for civilian and sworn employees when required.
• Processes name changes in FDLE and ATMS databases in a timely manner.
• Processes mandated state forms for new employees in accordance with CJSTC, FDLE, Florida Retirement System (FRS), and agency policy.
• Schedules candidate interviews and prepares interview question packets. Assists with preparing Oral Board paperwork.
• Acts as the liaison between the Academies and the Sheriff’s Office to ensure successful completion of cadet application process, coordinate billing and documentation and assist with cadet program.
• Drafts contracts and addendums pertaining to the Law Enforcement and Detention Cadet programs.
• In collaboration with the Sr. Executive Assistant to the Sheriff, coordinates swearing-in ceremonies as needed.

Qualifications

• Minimum qualifications: High school diploma or GED. One to two years of experience in human resources.
• Preferred qualifications: Professional in Human Resources (PHR) certification or equivalent. Law Enforcement or public sector HR experience.
• Skills in the use of modern office equipment, such as the telephone, calculator, copier, computer, word processor and printer.
• Proficient at speaking, reading, and writing in English, demonstrates proper use of spelling, grammar, and punctuation, possesses basic mathematics skills.
• Knowledge of modern office practices, procedures and policies; Knowledge of HR concepts, principles and practices.
• Ability to understand general concepts and follow complex oral and written instructions accordingly.
• Ability to prepare and present clear and concise written reports.
• Ability to establish and maintain effective working relationships with other employees and the public.
• Ability to maintain confidentiality of records.
• Ability to work independently or with limited need for supervision.
• Demonstrates intermediate to advanced knowledge of Microsoft Office programs, such as Excel, Word, Outlook.
• Typing speed of 35 correct words per minute.
• Access file cabinets for filings and retrieval of data.