Human Resources Specialist

Responsibilities

• Onboarding & Offboarding
• Coordinate with IT and facilities on equipment, system access, and workspace readiness
• Ensure compliance with federal, state, and local employment requirements throughout the employee lifecycle
• Maintain accurate and up-to-date employee records in HR systems and internal trackers
• Support document collection, filing, and data audits as needed
• Manage daily office operations for approximately 40 onsite employees and one remote office location
• Oversee office facilities, supplies, equipment, and shared spaces to ensure efficient operations
• Serve as the primary point of contact for office-related requests and issues
• Coordinate with building management, maintenance teams, and external service providers
• Track office-related expenses, budgets, and cost allocations
• Support budget forecasting and expense reporting in coordination with Finance
• Identify opportunities for cost optimization
• Manage office- and HR-related vendors, including service providers and suppliers
• Coordinate contracts, renewals, invoices, and ongoing service delivery
• Monitor vendor performance and resolve service issues as needed
• Plan and coordinate onsite employee events, including meetings, team activities, and company gatherings
• Manage event logistics such as space setup, catering, supplies, and vendor coordination
• Ensure events are executed smoothly and align with company culture and budget guidelines
• Afford basic benefits coordination and employee inquiries
• Assist with HR initiatives, internal communications, and ad hoc projects

Qualifications

• 1–2 years of experience in office administration, HR coordination, or a similar administrative role
• Bachelor's degree required
• Strong communication and interpersonal skills, with the ability to interact professionally across all levels of the organization
• Proficient in Microsoft Office Suite (Excel, Word, Outlook) or Google Workspace; strong attention to detail and organizational skills
• Ability to manage multiple priorities and deadlines in a fast-paced onsite environment
• Familiarity with HRIS systems (e.g., ADP, Workday, or similar platforms)
• Basic understanding of HR practices, employment law, and confidentiality requirements
• Bilingual in English and Mandarin Chinese preferred (verbal and written)
• Experience supporting onboarding, offboarding, or benefits administration
• Experience with vendor management or office budget tracking
• Prior experience in a technology, consumer electronics, or multinational company environment

Perks of Benefits

• 10 Days Company Recognized Holidays
• Paid time Off, up to 15 Days
• 401(k) and company match
• Medical & Dental & Vision Insurance Coverage
• Donation Match - Employee Assistant Program