Human Resources & Operations Assistant

About the role

The Human Resources & Operations Assistant (HOA) plays a key role in supporting HR and operations functions while working closely with the California team to manage the office and coordinate events.

Responsibilities

• Sorting, scanning, and sending mail to the appropriate POCs
• Assisting with annual audit documents
• Facilitating state registration documents
• Coordinating team meetings, taking and distributing meeting notes
• Assisting with planning Live Action’s annual Staff Retreat
• Filing sales tax for the Live Action Store
• Managing vendor relationships and ensuring non-profit discounts are applied to all major vendors
• Notifying various staff of special occasions or team members' life events
• Sending cards, gifts, flowers, etc., on behalf of the leadership team for special events
• Supporting Live Action’s recruiting efforts: screening initial applications, scheduling interviews, and preparing offer letters
• Assist as needed with ensuring the Orange County office is equipped and prepared for scheduled meetings, events, and productions
• Work with vendors and staff to ensure facilities are stocked, clean, and organized
• Auxiliary support for running errands for food, printing, mailing, or other supplies
• Auxiliary support for research or making calls through guest lists for upcoming events
• Auxiliary support for planning, coordinating, and executing various events held at the office, sometimes on weekends

Requirements

• Dedicated to the pro-life mission
• Part-time availability (15-25 hours per week)
• Proficient in word processing and G Suite, Excel spreadsheets, and familiar with database use and web resources
• Exceptional organizational skills and attention to detail
• Ability to manage multiple projects, prioritize competing deadlines, and follow through with minimal supervision
• Strong communication skills
• Ability to maintain confidentiality and work with sensitive information
• Previous office experience preferred

Benefits

Live Action offers high-value benefits to our full-time employees! Live Action provides competitive and ethical health benefits for full-time employees and their families. We also have unlimited PTO for our employees as we are a work/life balance, family-oriented culture.