Human Resources Information System Analyst

Job Summary

This position will work with the district’s Human Resources Information Systems (HRIS). It assists with the smooth operation of the HRIS, maintains accurate employee data, ensures confidentiality of data, and provides technical support to HR and other Newport News Public Schools (NNPS) staff. The role collaborates with the HRIS Coordinator and technology personnel.

Essential Duties

• Support regular data audits by reviewing records, flagging discrepancies, and assisting in maintaining data integrity.
• Provide technical support and assist with training HR users to effectively navigate and utilize the HRIS.
• Assist with HRIS training programs to ensure users are proficient in system functionalities and best practices.
• Ensure compliance with data protection regulations and maintain data security and confidentiality standards within the HRIS.
• Collaborate with HR stakeholders to understand system requirements and work with the HRIS Coordinator to determine solutions.
• Collaborate with the HRIS Coordinator to streamline HR processes and ensure data quality across various systems.
• Participate in HR projects related to system implementations, process improvements, and automation initiatives.
• Serve as a point of contact for HRIS‑related inquiries, providing timely resolution or escalating issues as necessary.
• Provide answers to routine HRIS inquiry questions.
• Responsible for data processing and maintenance of human resources supplemental databases.
• Serve as backup for front‑desk coverage.
• Provide clerical support to the HRIS Coordinator or other staff members as needed.
• Schedule appointments and meetings as needed.
• Maintain a high level of confidentiality.
• Model nondiscriminatory practices in all activities.
• Perform other duties as assigned by the Coordinator, Supervisor, or appropriate administrators.

Minimum Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or a related field, or an equivalent combination of experience, training, and education.
• Knowledge and experience of human resource functions (strongly desired).
• Understanding of HRIS processes, data management principles, functionalities, data structures, and system configurations.
• Knowledge of standard office practices, procedures, customer service skills, data entry, and clerical techniques.
• Demonstrated success in dealing with the public/employees and handling sensitive issues.
• Proficiency in Microsoft Word, Access, and Excel; previous MUNIS experience preferred.
• Ability to handle considerable detail and successfully complete multiple, simultaneous tasks in a fast‑paced environment.
• Excellent communication skills for positive interaction with visitors, administration, and employees.
• Ability to advance with changing technology as it becomes available.

Working Conditions and Physical Demands

Duties are performed in an office environment. The employee must be able to sit for long periods and may occasionally carry light items and pull boxes weighing up to 25 pounds, as well as bend, stoop, or reach to set up materials. These physical requirements are representative of those that must be met to successfully perform the essential functions of the job. Reasonable accommodation may be made for individuals with disabilities.

Supervision

• Supervision Exercised: None
• Supervision Received: Director of Human Resources