Human Resources Generalist (CSB)

Stillwater Area Public Schools has a long and proud tradition of high expectations, high standards, and outstanding achievement. Our schools are safe and welcoming places where students receive personal attention from adults who care about them. Helping students learn and grow is a big job, and it takes hundreds of dedicated and caring staff to make it happen.

About the role

Perform operational and technical human resources tasks including, but not limited to: recruitment, staffing, and new employee orientation; assisting employees and the public with personnel information; maintaining employee personnel records; administering employee benefit elections and leaves; interpreting and applying the terms and conditions of employee contracts as well as HR policies and procedures.

8.0 hours per day, 48 weeks per year.

Responsibilities

• Tracks staffing allocations by building and verifies availability prior to posting.
• Contributes to the coordination of the annual staffing process, advises supervisors on employee assignments based on allocations available, and ensures contractual requirements are followed.
• Coordinates the posting and application process, ensuring positions are posted in accordance with bargained contract terms.
• Coordinates recruiting and advertising efforts through the online application system and websites, as well as other appropriate recruiting sources, ensuring a sufficient pool of qualified candidates is available to hiring supervisors.
• Prepares employment letters and processes hiring forms, ensuring positions are coded to the appropriate budget accounts and rates of pay are consistent with contracts.
• Conducts new hire orientation ensuring that employees receive appropriate education regarding Master Contract/Terms and Conditions of Employment, benefits, and key district policies.
• Ensures all District and legal documentation are completed as required, e.g., I-9 forms, background checks.
• Advises principals and hiring supervisors on Master Contracts, licensure requirements, leaves of absence, employee assistance, HR policies, and procedures.
• Assists employees in understanding the terms and conditions of their employment contract as well as HR policies and procedures.
• Manages, reviews compliance, and administers employee leave requests.
• Collaborates with union leadership regarding interpretation of Master Contract language.
• Performs general HR customer service functions.
• Monitors compliance with Federal and State regulations, labor contracts, and consistency with employer past practice through the day-to-day implementation of employee benefits, leaves, and other HR transactions related to the specific terms and conditions of employment for assigned employee groups.
• Collaborates with the Payroll and Finance departments and others daily to anticipate, coordinate, and complete payroll transactions accurately, efficiently, and in a timely manner.
• Audits payroll edits for assigned groups to verify accuracy of transactions.
• Administers employee benefits and insurance benefit elections and changes. Communicates with benefit service providers concerning the routine administration of benefits.
• Administers medical leaves for employees and ensures compliance with the Family Medical Leave Act and workers' compensation.
• Processes employee status changes in a timely fashion, including recalculation of time, rate verification, and determination of benefits.
• Coordinates human resources data and prepares reports for annual audit.
• Creates and maintains personnel files for appropriate inclusions and review, ensuring a complete and accurate personnel database (including insurance and leave subsystems on all new hires).
• Scans all personnel documentation to the appropriate electronic filing system.
• Compiles, tracks, documents, and maintains a database of personnel data in a manner that ensures prompt and accurate retrieval of such data as necessary.
• Compiles, creates, verifies, maintains, and presents various other HR data and reports as requested or required.
• May perform other administrative tasks such as processing vouchers, carrier invoices, scheduling meetings, ordering department supplies, as well as pulling data and updating documents.
• Performs other job-related duties as requested or assigned.

Requirements

• AA degree or equivalent in human resources or a closely-related field.
• BA degree in human resources or related field preferred.
• Two or more years of experience in human resources.
• Experience in a school district setting is preferred.

Such alternatives to the above qualifications as the School Board may find appropriate and acceptable.

Skills

• A current working knowledge of applicable Federal and State employment laws, regulations, policies, and records management/retention guidelines.
• Ability to organize, coordinate, and clearly communicate employment processes.
• Knowledge and ability to work independently, use available resources effectively, anticipate problems, and meet established deadlines.
• Ability to maintain the security and privacy of all information, transactions, and discussion of sensitive human resource topics.
• Demonstrated time-management skills, a sense of urgency, and the ability to handle a high volume of work, multiple tasks, and changing priorities with attention to detail and deadlines.
• Ability to research data sources, answer particular data questions, and respond to multiple requests in a timely and accurate manner.
• Consistent accuracy, completeness, and the ability to meet tight and sometimes conflicting deadlines.
• Knowledge, skill, and ability to effectively support information requests in a timely and accurate manner based on an accurate, complete understanding of the District's bargaining units and negotiation processes.
• Demonstrated problem-solving abilities.
• Ability to analyze, summarize, clearly communicate, and manage data and ideas through various electronic means.
• Highly developed interpersonal skills, including listening, communication, and presentation of information and routines in a clear, supportive, and understandable manner.
• Ability to provide training for employees enabling them to utilize new processes and software.
• A good working knowledge of the Human Resources function and effective workflow management, contributing to a coordinated, cooperative, collaborative work effort.
• Excellent skills and knowledge of computer applications including spreadsheets, word processing, presentation, applicant tracking systems, and HRIS systems.

Pay

$69,596 to $88,381 (per C41 schedule in the CSS Terms and Conditions).

Benefits

• A generous insurance plan including medical, dental, vision, life, and long-term disability insurance.
• 3.50% 403b employer match.