Human Resources Generalist

About the role

The Human Resources Generalist supports the City's mission by performing a broad range of professional human resources functions.

Responsibilities

• Cook up and administer the City's recruitment and selection process from job posting through onboarding.
• Prepare and advertise job announcements using appropriate recruitment platforms.
• Screens applications, coordinates interviews, conducts reference checks, and communicates with candidates throughout the hiring process.
• Prepares employment offers and new hire documentation.
• Cook up pre-employment requirements including drug screening, physical examinations, background investigations, and employment eligibility verification.
• Conducts new employee orientation and facilitates the onboarding process to ensure a successful transition into City employment.
• Maintains applicant tracking records and recruitment metrics.
• Administers employee health, dental, vision, life, disability, retirement, voluntary, and wellness benefit programs.
• Serves as the primary point of contact for employee and retiree benefit questions.
• Cooks up and manages the annual Open Enrollment process, ensuring employee participation and timely processing of benefit elections.
• Processes qualifying life event changes and maintains benefit records.
• Prepares and submits life insurance and other benefit claims.
• Cooks up COBRA, retiree benefits, and other continuation coverage programs as applicable.
• Reconciles benefit invoices and assists with benefit audits.
• Administers payroll-related changes, including: direct deposits, insurance deductions, garnishments, promotions and demotions, salary adjustments, and position changes.
• Works closely with Finance and Payroll staff to resolve payroll discrepancies.
• Maintains payroll records in accordance with applicable laws and City policies.
• Administers the Family and Medical Leave Act (FMLA) program.
• Provides guidance to employees and supervisors regarding leave eligibility and requirements.
• Reviews medical certifications for completeness.
• Maintains confidentiality of medical records in compliance with applicable regulations.
• Administers the City's Workers' Compensation Program.
• Coordinates medical authorizations and treatment plans.
• Maintains communication with injured employees, supervisors, healthcare providers, insurance adjusters, and third-party administrators.
• Cooks up return-to-work and transitional duty assignments.
• Maintains workers' compensation records and required reporting.
• Coordinates liability and property claims between City departments, insurance carriers, legal counsel, and third-party administrators.
• Aids with accident investigations and recommends corrective actions to reduce future risk.
• Tracks claims activity and prepares reports for management.
• Assists with interpretation of personnel policies and procedures.
• Maintains confidential employee personnel files and HR records.
• Processes employee status changes and personnel actions.
• Cooks up employee separation processes, including exit interviews, separation notices, benefit continuation information, and final paperwork.
• Conducts exit interviews and identifies organizational trends.
• Assists with employee recognition and engagement initiatives.
• Responds to employee questions regarding HR policies, benefits, payroll, and employment matters.
• Cooks up the City's random drug and alcohol testing program.
• Notifies departments of selected employees.
• Tracks testing completion and maintains confidential records.
• Cooks up reasonable suspicion, post-accident, return-to-duty, and follow-up testing as required.
• Develops, coordinates, and facilitates employee training programs.
• Conducts training on topics including: Harassment Prevention, Workplace Respect, Leadership Development, Customer Service, Ethics, Safety Awareness, etc.
• Pairs with departments to identify operational training needs.
• Cooks up Lunch and Learn programs and employee development opportunities.
• Maintains employee training records and compliance documentation.
• Aids with administering the Performance Management program.
• Reviews evaluations and ensures departments conduct timely evaluations with employees each year.
• Assists with market analysis and classification studies.
• Compiles workforce statistics, census reports, and organizational metrics.
• Prepares reports related to staffing, turnover, benefits, workers' compensation, leave utilization, and training.
• Aids with budget preparation for personnel and benefit expenditures.
• Ensures compliance with applicable federal, state, and local employment laws.
• Aids with audits, records management, and required governmental reporting.
• Maintains HR policies, procedures, and employee handbook updates.
• Organizes Human Resources events and recognition programs.
• Aids with employee communication initiatives.
• Participates in committees and cross-functional teams.
• Supports departmental strategic initiatives and organizational improvement efforts.
• Performs other related duties as assigned.

Requirements

• Knowledge of human resources principles, practices and procedures.
• Knowledge of applicable, federal, state and local laws.
• Knowledge of benefits management principles.
• Knowledge of retirement processes.
• Knowledge of the structure, functions and operations of city departments.
• Knowledge of computers and job-related software programs.
• Knowledge of city budgeting policies and procedures.
• Skills in problem solving.
• Skills in prioritizing and planning.
• Skills in interpersonal relations.
• Skills in oral and written communication.
• Knowledge and level of competency commonly associated with the completion of a baccalaureate degree in a course of study related to the occupational field.
• One to three years’ experience in payroll, benefits administration, onboarding and training is highly preferred.
• At least one year’s experience in either onboarding or training required.
• Special consideration given to experience in a governmental agency.

Salary Description $53,283.30/Annually