Human Resources Generalist (86412)

The Gill Corporation is one of the world's largest manufacturers of honeycomb, high-performance floor panels, cargo compartment liners, and original equipment for passenger and freighter aircraft. The company also excels in reinforced plastics, including interior sandwich panels for aircraft galleys and bulkheads, honeycomb core, and related products.

About the role

This is a temporary assignment expected to last up to six months, based on business needs. The HR Generalist serves as the administrator for several HR core functions and provides administrative support to the human resource department as needed.

Responsibilities

• Performs customer service functions for the department—answers telephones, greets visitors, assists employees and management with questions and/or concerns.
• Performs routine filing, scanning, and archiving of records to ensure record retention compliance.
• Processes employee referral incentives.
• Facilitates/coordinates harassment training (initial and renewal).
• Responsible for updates of labor law posters, corporate memos, and distribution of company newsletter.
• Orders office supplies and flowers for employees (bereavement, feel well, new arrival, etc.).
• Processes subpoena requests, communicating with legal contracts manager.
• Maintains ID badge system access and issues/tracks temporary badges.
• Processes invoices (Concentra clinic, Shoeteria, LensCrafters safety glasses).
• Participates in coordinating corporate events and other employee-related activities.
• Facilitates exit interview process for resignations—preparing paperwork, conducting exit interviews, processing exit checklists.
• Coordinates uniform requests for new hires once they meet their 30 days of employment.
• Processes EDD unemployment/disability forms.
• Facilitates and works with third party on annual 401k audit.
• Coordinates yearly flu shot events and bi-annual 401k educational meetings.
• Coordinates annual quality vision exam.
• Manages employee T-shirt purchase program, sends list to payroll deductions, and saves to employee files.
• Maintains accuracy of OSHA log injuries.
• Ensures workers' compensation administration, including reporting recordable injuries to WC carrier and all follow-up appointments and needs for work accommodation for any injuries, is done accurately and timely.
• Facilitates WC process for injured employees, acting as liaison between WC carrier and employee.
• Facilitates personal ADA accommodations.
• Assists with new hire benefit administration process and open enrollment.
• Supports onboarding tasks such as new hire orientation, Paycom, SAP data entry, I-9 form verifications, and emailing new hire announcements to all employees.
• Sends new hire 401(k) designations to Schwab.
• Assists with Paycom-related questions, form acknowledgements, and password resets.
• Issues lockers, completes tool issuance forms, and adds to Excel spreadsheet.
• Assists with ADA/FMLA/CFRA process.
• Assists with and/or prepares correspondence as requested.
• Other duties and projects as assigned.

Requirements

• Bachelor’s degree in business administration or related field preferred.
• Excellent PC knowledge—Word and Excel.
• Prior administrative work experience.
• Must be bilingual (English/Spanish).

Certain positions may require the ability to obtain and maintain a DOD Secret Clearance. This position requires access to information subject to compliance with the International Traffic Arms Regulations (ITAR) and/or the Export Administration Regulations (EAR). Applicants will be asked to provide specific documentation to verify U.S. person status under ITAR and EAR.