Human Resources Coordinator

40 hours on-site Hourly: $25.00 per hour Company Overview: Waypoint offers comprehensive services, including a special purpose private school for children with autism and other developmental disabilities, case management and outpatient therapy services for children and adults, and residential and in-home support for adults with Intellectual/Developmental Disabilities. Position Overview: The Human Resources Coordinator is responsible for supporting the Human Resources department in a variety of functional areas, with a focus on leave administration (FMLA, PFMLA), employee loans, workers' compensation, and benefits administration. This role ensures that all responsibilities are performed in compliance with applicable state and federal regulations, OSHA requirements, and Maine Care standards. The HR Coordinator acts as a point of contact for staff regarding leave, benefits, and safety policies, and plays a key role in maintaining compliance and accuracy across HR-related processes. Essential Duties Assist employees with benefit enrollment, changes, and inquiriesServe as liaison with benefits providers to resolve employee issues in a timely and compliant mannerCoordinate and manage all employee leaves including FMLA, PFMLA, and other statutory and company-provided leavesCommunicate with employees regarding eligibility, required forms, leave status, and return-to-work proceduresEnsure proper documentation and tracking in compliance with federal and state leave lawsResponsible for assisting with and completing documentation related to work-related injuries, serving as a key liaison for employees and supervisors throughout the incident and claims processEnsure all HR processes are conducted in accordance with applicable state and federal laws and Maine Care regulationsMaintain accurate and up-to-date personnel recordsAssist in onboarding, training coordination, and HRIS updatesAssist with employee background checks in accordance with Maine Care guidelines, state regulations, and company policiesSupport HR initiatives and special projects as assignedProvide professional and timely customer service to employees and managementSupport documentation and audits for HR compliance, safety, and benefits programsProcess internal employee changes and communicate changes weekly to management via change emailFacilitates weekly employee audit report and corrects errors as neededProcesses terminations, offering COBRA benefits when applicableADP/Enhanced Time changes and troubleshootingSupports annual open enrollmentUpdates paper personnel files for the new year (archives expired files)Assists with employee walk-ins, phone calls, and email requestsRecruiting backup as neededOther duties as assigned Requirements Knowledge/Skills/Abilities Knowledge of FMLA, PFMLA, workers' compensation and benefits administrationStrong organizational, time management, interpersonal, and communication skills Ability to manage confidential information with discretionStrong customer service mindsetProficiency in Microsoft Office; experience with HRIS preferredDetail oriented Qualifications: Education: Bachelor's DegreeExperience: Minimum 2 years of experience in human resources with exposure to leave management, benefits administration, and compliance responsibilities Work Environment & Physical Demands: Standard office environment; may require occasional travel to other locationsAbility to sit, stand, and work at a computer for extended periodsOccasional lifting of files or office materials (up to 25 lbs) Benefits Medical, Dental, Vision Insurance Retirement Plan Paid Time Off Paid Holidays Employer Paid Short Term Disability Employer Paid Life Insurance and AD&D Critical Illness and Accident Insurance Flexible Spending Accounts EOE