Human Resources Coordinator

Safe Haven Defense US is seeking a Human Resources Coordinator to support our growing Arizona corporate team. This in-person role is based at our corporate office in north Scottsdale, near the 101 and Frank Lloyd Wright Blvd.

Responsibilities

• Maintains accurate and up-to-date human resource files, records, and documentation in both paper and electronic formats.
• Answers frequently asked questions from applicants and employees regarding standard policies, benefits, and hiring processes; escalates complex questions to senior HR management.
• Maintains the integrity and confidentiality of human resource files and records.
• Performs periodic audits of HR files and records to ensure compliance and completeness.
• Provides clerical support to the HR department.
• Assists with payroll functions, including processing, addressing employee questions, resolving errors, and distributing checks.
• Acts as a liaison between the organization and external benefits providers and vendors (e.g., health, disability, and retirement plan providers).
• Conducts or assists with new hire orientation.
• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
• Supports compliance with federal, state, and local employment laws, regulations, and best practices.
• Performs other duties as assigned.

Requirements

• Associate’s degree in human resources, Psychology, or a related field preferred.
• Minimum of 3 years of experience in a Human Resources Assistant or Coordinator role.
• Ability to pass a pre-employment drug screen and background check.
• Valid Driver’s License and clean motor vehicle report; must be at least 21 years of age as required by insurance to drive.
• Successfully completes a 60-day probationary period, including credential verification and orientation metrics.

Skills

• Excellent reading, verbal, and written communication skills, with strong customer service abilities.
• Excellent interpersonal skills, including the ability to manage sensitive and confidential situations with tact and professionalism.
• Strong organizational skills and attention to detail.
• Ability to work independently, prioritize tasks, and meet deadlines while collaborating with adjacent departments.
• Flexibility to multitask, analyze, and solve problems efficiently in a fast-paced environment.
• Proficient with Microsoft Office Suite or related software.
• Proficient with or ability to quickly learn payroll management, human resource information systems (HRIS), and similar applications.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer for 2–8 hours per day.
• Hearing and speaking ability sufficient for in-person, telephone, and virtual video communication.
• Visual ability to read printed materials and computer screens.
• Ability to lift up to 15 pounds occasionally.

Schedule

Monday–Friday, 9:00 AM–5:00 PM. Minimal in-town travel between the corporate office and North Phoenix warehouse may be required, with mileage reimbursement provided.

Benefits

• Medical insurance (75% company-paid).
• Dental insurance (75% company-paid).
• Vision insurance (75% company-paid).
• Employee assistance program.
• Employee discount.
• Flexible spending account.
• Health savings account.
• Life insurance (basic coverage 100% company-paid).
• Short-term disability (100% company-paid).
• Long-term disability.
• Paid time off, paid sick time, and bereavement leave.
• Parental leave.
• Critical illness coverage.
• Hospital indemnity.
• Accident insurance.
• Additional benefits available.