Human Resources Coordinator

About the role

The Human Resources Coordinator plays a key role in supporting the Human Resources, Benefits, and Payroll functions of Pima JTED. The position provides administrative and project support, assists with department initiatives, and performs a variety of personnel and payroll-related duties. The position requires a high level of confidentiality, accuracy, organization, and attention to detail. The Human Resources Coordinator carries out compliance-related responsibilities in accordance with district policies and procedures and applicable laws, rules, and regulations.

Responsibilities

• Coordinates and supports the onboarding process for new employees, including preparation of required paperwork, personnel records, and new employee orientation.
• Creates, maintains, and updates accurate and confidential personnel and payroll records in accordance with district policies, procedures, and applicable requirements.
• Assists with recruitment activities, including job postings, application processing, reference and employment verifications, background information, and applicant communication.
• Assists with the preparation and issuance of employee contracts and other employment-related documents.
• Processes and verifies personnel documentation related to staffing, employee classifications, training, performance evaluations, compensation, attendance, leaves of absence, and separation from employment.
• Responds to employee and applicant inquiries and provides information regarding district personnel policies, procedures, benefits, and employment practices.
• Assists with the administration of employee benefit programs and workers' compensation processes.
• Assists with timekeeping and payroll processes.
• Supports year-end payroll and human resources activities, including preparation and reconciliation of required records and reports.
• Completes employment verification requests, unemployment claim documentation, and other employment-related forms.
• Compiles, prepares, and maintains reports, spreadsheets, correspondence, forms, and other documents related to human resources and payroll activities.
• Provides general administrative and project support to the Human Resources and Payroll functions and assists with department initiatives as assigned.
• Performs other related duties as assigned.

Requirements

• One (1) to three (3) years of experience in Human Resources, benefits administration, or payroll.
• Five (5) or more years of administrative experience, or a combination of Human Resources and administrative experience, may substitute for the required HR, benefits, or payroll experience.
• Ability to learn and proficiently use cloud-based data management systems.
• Strong computer skills, including experience managing documents within network drives, shared platforms, and systems such as Microsoft Teams.
• Intermediate proficiency in Microsoft Excel, Word, and Google Workspace, including proficiency with the Mail Merge function.
• Must be able to obtain an IVP Finger Print Clearance Card.
• MMR immunization required (unless born prior to January 1, 1957).
• Negative TB test (within the last year).

Qualifications

• Some college coursework in Human Resources, Business Administration, Accounting, or a related field.
• Advanced proficiency in Microsoft Excel, including pivot tables and functions such as CONCATENATE and Text to Columns.
• Experience working in an educational or school district environment.
• Experience using School ERP Pro or comparable school finance, payroll, or HR software.
• Knowledge of applicable labor laws, payroll regulations, HR compliance and best practices, and state and federal requirements.

Skills

• Ability to maintain confidentiality and handle sensitive information with discretion.
• Knowledge of office concepts, practices and procedures.
• Highly organized, strong accuracy skills, and detail oriented.
• Ability to coordinate and complete multiple tasks/assignments at one time in a timely and efficient manner.
• Knowledge of Career and Technical Education.
• Ability to utilize mathematical formulas, and apply math functions.

Benefits

Full Time position with benefits (12 months).

Pay

Starting Placement $19.00 - $30.00 DOE; FLSA Status: Non-Exempt.

Schedule

Full Time.