Human Resources Coordinator
About Us
Matson has been the leading ocean shipping and logistics provider throughout the Pacific since 1882. We are the supply chain lifeline for Hawaii, Alaska, Guam, and islands of the South Pacific. We also offer the top two ocean shipping services in the world’s largest trade lane - Asia to the U.S. West Coast. With our subsidiaries Matson Terminals and Matson Logistics, our business focus is exceeding customer expectations with quality, reliability, and integrity. We strive to operate in an environmentally sustainable manner and promote land-based environmental programs in Hawaii, Guam, and Alaska. We help improve the communities in which we work and live through our community giving program that annually supports hundreds of local organizations. Matson is honored to be certified as a Great Place to Work. Our team of dedicated and talented employees consistently deliver exceptional results for our customers and the communities in which we serve.
About The Role
The Human Resources Coordinator position provides administrative support to the HR function including data entry, file management, compliance, I-9 compliance, FMLA tracking, job postings, recruiting, new hire orientation, drug and alcohol testing program, and benefit support. The role will be an advocate for our employees and support company initiatives such as wellness, engagement, and employee recognition. Ensure Matson’s objectives, best practices, values, and culture are maintained.
Responsibilities
- Maintain confidentiality of all correspondence, personnel files, medical documentation, and any HR related matter.
- Provide support to our employees regarding questions about benefits, 401K plans, and other various programs.
- Manage full life cycle recruitment including interviews, background screening, and onboarding.
- Ensure our employee files, medical files, I-9s, and required state and federal postings are in compliance with Federal, State and Matson guidelines.
- Participate on the community events committee and help plan events or projects.
- Be an advocate for Matson in our community.
- Perform data entry tasks.
- Coordinate pre-employment drug testing for new hires, including reconciliation of invoices.
- Partner with the SQES manager regarding DOT drug and alcohol compliance and manage the random drug and alcohol testing process for Anchorage.
- Support all of the terminal locations under the Alaska division including Anchorage, Dutch Harbor, Kodiak, Tacoma, and Renton.
- Display professionalism when dealing with employees, applicants, customers, and vendors.
- Develop and maintain a strong working knowledge of Matson’s policies, systems, and processes.
- Assist in administering learning programs and training initiatives.
- Be comfortable testing and utilizing AI for various HR related tasks, projects, or process improvement.
- Meet deadlines.
Skills
- Integrity - Maintains integrity and confidentiality in all matters.
- Communicates Effectively - Ability to communicate in a variety of settings including one-on-one, small, and large groups, or among a diverse group of people.
- Builds Effective Relationships - Earn trust with employees to achieve shared objectives.
- Collaborates - Ability to work with others across the organization and outside of the organization to achieve a shared objective.
Qualifications
- 3 or more years of experience in Human Resources
- High school diploma
- Ability to prioritize and coordinate processes and procedures
- Strong working knowledge of Federal, State, and Local labor laws
- Proficient in MS Office Suite
- Excellent verbal and written communication skills
- Experience implementing process improvement initiatives
Extra credit if you have:
- Associate’s or Bachelor’s degree preferred
- Experience with Workday is highly preferred
Physical Requirements
- Ability to sit in front of a computer for at least two hours at a time
- Ability to lift 10 lbs. on occasion
- Ability to stand, bend, walk, kneel, reach, push, pull, talk, hear