Human Resources Coordinator

About Jtec

Locally owned and operated with a large customer base across the US, Canada, and Mexico, Jtec is vertically integrated—our team handles everything from marketing and selling our products to R&D, production engineering, machining, welding, painting, assembly, and shipping. Support roles in safety, inventory, quality, production, maintenance, human resources, and administration ensure smooth operations. We focus on helping each other improve, grow, and advance together.

Jtec is at the forefront of new technology and growth, creating innovative solutions for the material handling industry. Our flagship product, the CarryMore Tugger Cart System, launched in 2010 and is known for reducing costs, improving delivery times, and enhancing workplace safety. In 2016, we introduced the CarryMatic Autonomous Materials Movement System, an electric-powered, hands-free transport solution compatible with AGVs and AMRs. With four product lines and a reputation for expertise in cart solutions, Jtec is a trusted partner for optimizing material handling processes.

Employee Engagement

At Jtec, employees are more than a number. We foster engagement through:

• Quarterly activities, including catered holiday luncheons, hamburger cookouts, and the Tremont Turkey Festival meal.
• One-on-one discussions 2-3 times per year to explore growth opportunities for both employees and the company.
• Teambuilding and friendly competitions like bags/cornhole and giant Jenga.
• A rotating "Teamwork Task Force" Employee Engagement Committee to generate event ideas and select the Jtec Masters' Employee of the Month.
• Periodic Wellness Wednesday snacks and Fresh Cut Fruit Cup Fridays.

Pay

This position pays between $22.00 and $25.00 per hour, dependent on experience.

Benefits

• Retirement: 401K with a 100% company match on employee contributions up to 3% deferral and a 50% match between 3% and 5% deferral.
• Insurance: Company-provided life insurance for employees and dependents, with additional options for life, short-term disability, long-term disability, critical illness, and accident insurance.
• Health: Affordable health, dental, and vision insurance, including a high-deductible health plan with an HSA option and company match. Health and/or dependent care FSA available.
• Wellness: Comprehensive program with company-paid annual biometric screenings, health challenges, and webinars.
• Paid Time Off: Start accruing from day one, plus eight paid holidays annually: New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Eve, Christmas Day, and one floating holiday.

About the Role

The Human Resources Coordinator provides comprehensive HR support across recruiting, onboarding, benefits administration, leave management, payroll preparation, HR systems, employee engagement, and employee relations. This role ensures compliance, data accuracy, and exceptional customer service while serving as a trusted resource for employees and management. The coordinator maintains confidential information, promotes company core values, supports engagement initiatives, and manages a wide range of HR programs and processes.

Responsibilities

• Administer the pre-payroll process by reviewing and correcting timekeeping and attendance discrepancies to ensure payroll accuracy.
• Coordinate hourly incentive programs, including attendance, referral, and overtime bonus programs.
• Manage daily attendance tracking, monitor performance-related documentation, and escalate concerns as needed.
• Process employment-related requests, such as employment verifications, wage garnishments, workers' compensation documentation, disability paperwork, and salary verification requests.
• Support the full recruitment lifecycle for direct-hire and agency candidates, including job postings, resume screening, phone interviews, interview coordination, and pre-employment activities.
• Coordinate employee onboarding and offboarding, ensuring all required documentation and system transactions are completed accurately and timely.
• Conduct new hire orientation programs to educate employees on company policies, benefits, culture, and expectations.
• Coordinate leave of absence programs, including FMLA and other applicable leaves, while providing guidance to employees and managers.
• Maintain accurate employee information across HRIS, ERP/timekeeping, benefits, and integrated vendor systems.
• Process employee status changes (new hires, transfers, promotions, separations) and ensure updates are reflected across all systems.
• Perform regular audits of HR, payroll, and benefits data; identify discrepancies and escalate issues to management.
• Conduct monthly system and data audits to ensure data integrity and compliance.
• Audit benefit enrollments, deductions, premiums, and account balances across HRIS and carrier platforms.
• Review monthly benefit invoices, update payroll deductions, and communicate changes to employees and HR leadership.
• Provide technical support and guidance to managers and employees regarding HRIS and benefits administration systems.
• Serve as the primary liaison between employees and benefit vendors, facilitating resolution of benefit-related questions and issues.
• Assist in developing, communicating, and administering employee benefit programs and educational materials.
• Coordinate annual open enrollment and special enrollment events, including employee enrollment changes, benefit terminations, payroll deduction updates, and system maintenance.
• Coordinate employee engagement surveys and assist with communication, analysis, and review of survey results.
• Participate in employee engagement committees and activities to promote a positive workplace culture.
• Provide responsive and professional customer service to employees, applicants, visitors, and other stakeholders.
• Reinforce and promote Jtec's Core Values through daily interactions and employee support activities.
• Maintain strict confidentiality of employee, company, and HR-related information.
• Assist with special HR projects and initiatives as assigned by the HR Manager.
• Provide administrative and operational support across all HR areas as needed.
• Perform other duties and responsibilities as assigned by the Human Resources Manager or management.

Requirements

• Education and Experience:
  • High School diploma or equivalent (required).
  • Bachelor's degree in Human Resources, Business Administration, or a related field (or equivalent experience) preferred.
  • 2+ years of experience in an office setting.
  • Human Resources certifications (PHR, SPHR, SHRM-CP, SHRM-SCP) preferred.
• Technology:
  • Microsoft Office Software (Excel, Word, PowerPoint, Outlook) required.
  • HRIS software (moderate to advanced user) preferred.
  • Experience with timekeeping systems.
• Knowledge, Skills & Abilities:
  • Process-driven self-starter with the ability to identify and resolve root causes of problems.
  • Knowledge of payroll, timekeeping, compensation, benefits, safety, personnel information systems, and federal, state, and local labor laws.
  • Strong problem-solving skills to analyze information and resolve issues thoroughly and timely.
  • Critical thinking to evaluate alternative solutions and approaches.
  • Ability to analyze, organize, and prioritize work while meeting multiple deadlines.
  • Discretion in handling confidential information.
  • Team-oriented with the ability to follow directions and collaborate effectively.
  • Excellent oral and written communication skills, including presenting information and responding to questions from managers, employees, and external stakeholders.
  • Adaptability to changes in responsibilities, processes, timeframes, performance expectations, and organizational culture.
  • Cooperative and positive attitude to build strong relationships.

Working Conditions

• Flexible start/end times; in-office shifts typically begin between 6 AM and 8 AM.
• Occasional exposure to distracting or uncomfortable noises.
• Daily, frequent contact with others via face-to-face interactions, phone, and email.
• Frequent telephone use.
• Decision-making freedom as directed by the Manager.
• Occasional use of required personal protective equipment.
• Frequent team collaboration in an environmentally controlled office.

Physical Requirements

• Ability to move about the assigned area.
• Job involves working from a seated position for 6-8 hours.