Human Resources Coordinator

General Summary

The Human Resources Coordinator will perform administrative tasks and services to support effective and efficient operations of the organization’s Human Resources department, while maintaining confidentiality.

Essential Duties

• Maintain accurate and up-to-date electronic and paper human resource files, records, and documentation.
• Maintain the integrity and confidentiality of human resource files and records.
• Perform payroll functions including basic payroll inputs, reviewing timesheets and payroll registers, answering associate questions, correcting processing errors, reimbursements, import files, etc.
• New hire onboarding, including but not limited to conducting orientation and E-Verify, entering new hires into HRIS and spreadsheets, creating ID badges and personnel folders. Conduct new hire 30 day follow up.
• Aid with internal and external recruiting as needed.
• Create and distribute internal communications.
• Process associate discount and rewards programs.
• Cook up milestone anniversary and retirement acknowledgments and celebrations.
• Aid with planning and execution of other special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, etc.
• PTO payouts and file maintenance related to terminations.
• Aid with wage surveys.
• Provide responses to DWD related to unemployment.
• Aid with benefit administration, ordering insurance cards, enrollment reminders, answer basic questions, log payments, assist with open enrollment, etc.
• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
• Monitor company hotline.

Reporting

• Complete EEO-1 and VETS 4212 reporting.
• Run and compile monthly and weekly reports.
• Perform periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.

Processing Clerical Support

• Performs other duties as assigned.

Requirements

• Educational/Certification Requirements: Associates degree in related field preferred, or equivalent combination of education, training, and experience.
• Experience & Skill Requirements: Prior related office experience preferred. Excellent verbal and written communication skills. Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy. Excellent organizational skills and attention to detail. Proficient with Microsoft Word, Excel, and Outlook. Proficient with or the ability to quickly learn payroll inputs, human resources information system (HRIS), and similar computer applications. Bi-lingual (English/Spanish) a plus.

Benefits

• Competitive wage
• Medical, dental, vision, STD, LTD, 401(k) with company match
• Life
• Free access to our onsite clinic

Employment Policies

• All offers of employment by Flambeau are contingent on completion of a drug test within 2 business days of your offer acceptance and a background check with results in compliance with company policy.
• Flambeau, Inc. is an EOE AA M/F/Vet/Disability Employer and Drug Free Workplace.
• Upon hire, Flambeau uses E-Verify to verify employment eligibility for roles based in the United States.