Human Resources Coordinator

About the role

The Human Resources Coordinator supports the HR and Payroll departments in various administrative tasks to ensure efficient and effective HR operations and accurate payroll processing. This role involves handling employee data, assisting with recruitment processes, maintaining HR records, and ensuring timely and accurate payroll execution. Work will be performed primarily indoors at a long-term healthcare facility, in an office environment. Work will also be performed routinely around other co-workers, healthcare staff, residents, and guests. Due to the nature of facility’s business, worker may be exposed to occasional slippery floors, object on floors, chemicals, sharp objects, hazardous materials and waste (including human), blood borne pathogens, and communicable diseases, as well as high-stress medical and/or life-threatening situations.

Responsibilities

• Maintain employee records and ensure all documentation is accurate, up-to-date, and filed correctly.
• Conduct ongoing audits of employee files, licenses, certifications, and timekeeping.
• Assist with onboarding new employees, including preparing new hire information, employee badges and issuing employee uniforms.
• Support the administration of employee benefits programs, including enrollment, changes, and terminations.
• Respond to employee inquiries regarding HR policies, procedures, and benefits.
• Assist in the coordination and execution of employee training and development programs.
• Help organize and participate in HR events and initiatives, such as employee recognition programs, wellness activities, and employee uniform program.
• Prepare and process payroll, ensuring accuracy and compliance with company policies and regulations.
• Collect and verify timesheets and attendance records.
• Prepare payroll reports and statements.
• Respond to payroll-related inquiries from employees and contract labor and resolve any issues or discrepancies.
• Ensure compliance with federal, state, and local payroll laws and regulations.
• Maintain HR and payroll databases, ensuring data integrity and confidentiality.
• Assist in the preparation and distribution of HR and payroll communications.

Requirements

• Associate's degree in Human Resources, Business Administration, or a related field required or equivalent related work experience.
• 1-2 years of experience in an HR or payroll support role.
• Strong organizational and time management skills with the ability to handle multiple tasks and prioritize effectively.
• Excellent attention to detail and accuracy.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Familiarity with HRIS and payroll