Human Resources Coordinator

Position SummaryThe HR Coordinator provides essential administrative and operational support to the Human Resources team, ensuring the smooth day-to-day execution of HR programs and processes. This role serves as a key point of contact for employee inquiries, documentation, and coordination activities, and partners closely with the HR Business Partner and Recruiter to deliver a consistent, positive employee and candidate experience. Key ResponsibilitiesGeneral HR AdministrationRespond to employee inquiries and provide guidance on general HR policies and proceduresPrepare, process, and maintain HR documentation, including personnel files, records, and correspondenceAssist with the coordination of HR programs and initiatives across the organizationSupport performance management administration, including tracking timelines for goal setting, reviews, and calibrationHelp ensure documentation, reporting, and case management practices remain complete, accurate, and compliantOnboarding & New Hire SupportCollaborate with the HR Business Partner and Sourcing Recruiter to process background checks and pre-employment screenings for new hiresCoordinate new hire onboarding logistics, including paperwork, system setup, and first-day preparationPartner with HR and business leaders to support the delivery of onboarding and orientation programs, ensuring new hires are integrated successfullyTraining & Communications CoordinationCoordinate logistics for company-wide training programs, including scheduling, materials, venue/virtual platform setup, and attendee trackingArrange and manage travel logistics associated with company-wide training eventsProduce the company newsletter, gathering content, coordinating contributions from stakeholders, and distributing on a regular scheduleCompliance & ReportingSupport adherence to employment laws, internal policies, and diversity goals throughout HR processesAssist in tracking and reporting HR metrics and KPIs to support continuous improvementMaintain confidentiality and professionalism in handling sensitive employee information Remote Work ExpectationsMaintain a professional and productive home office environmentEnsure reliable internet connectivity and proficiency with virtual collaboration tools (e.g., Teams, Zoom, ATS platforms)Demonstrate strong time management and self-discipline to meet deadlines and KPIsBe available during core business hours and responsive to team communicationsTravel to Dallas quarterly for team meetings and strategic planning sessions Minimum QualificationsDemonstrated executive presence with the ability to communicate clearly, interact confidently, and engage credibleStrong written communication skillsHighly organized with strong attention to detailAbility to manage multiple priorities and deadlines in a fast-paced environmentDiscretion and sound judgment in handling confidential informationStrong interpersonal and customer-service orientationProactive, collaborative, and solutions-oriented approach to problem-solvingPreferred QualificationsBachelor’s degree in human resources, business administration, or related fieldExperience in an HR administrative, coordinator, or generalist support roleExperience with HRIS/ATS platforms, personnel file management, and general office administrationExperience supporting onboarding, orientation, or new hire processingExperience producing newsletters or internal communications