Human Resources Coordinator

About the Role

Balfour Beatty is seeking a Human Resources Coordinator to join our team in Dallas, TX. The HR Coordinator provides high-level administrative support to staff, ensuring timely employment and training/development processing. This individual effectively interprets and communicates Human Resource policies and procedures, with a special emphasis on HR record-keeping and administrative tasks.

Responsibilities

• Coordinates the employee onboarding process by working with hiring managers and new hires to ensure a smooth transition through the first day of employment.
• Provides administrative coordination for HR programs, including scheduling training, supporting vendor agreements, preparing communications and materials, reserving facilities, arranging room setup and catering, distributing surveys, compiling reports, and supporting related processes.
• Supports department budget tracking and invoice processing by compiling budget information, monitoring expenses, coding invoices for payment, and completing expense reports accurately and on time.
• Assembles new hire welcome packets.
• Maintains employee records through soft copy filing and cloud-based storage.
• Performs administrative tasks for other HR staff: sorts/distributes department mail, makes travel arrangements, completes expense reports and other correspondence and reports, department filing, maintains and orders department supplies, etc.
• Develops reports, presentations, and communication tools using PowerPoint.
• Coordinates campus recruiting, manages trip schedules, orders and ships supplies, etc.
• Manages the Intern program and events, including planning and sending invitations and working with Interns throughout the summer.
• Enters data (new hires, transfers, promotions, terminations, etc.) into respective tracking databases in a timely manner and fulfills requests for information and reports.
• Coordinates transactional activities associated with employee relocation processing, including data entry, answering employee questions, routing exceptions to management, coordinating post-move surveys, and processing invoices.
• Coordinates the employee service recognition program.
• Maintains confidentiality with sensitive or proprietary information on behalf of the department, company, and executives.

Customer Relations

• Builds effective relationships with project teams, functional departments, customers, vendors, and user groups that reflect and support company core values and meet or exceed customer expectations.
• Actively participates in industry, client, and community relations to enhance the company image.

Culture, Leadership, and Employee Development

• Serves as a role model and promotes professional behavior.
• Participates in personal career development through training and software seminars applicable to the position.
• Embraces key company-wide initiatives like Zero Harm, Sustainability, and Core Values, demonstrating relentless behaviors and embedding them into the company culture.
• Performs miscellaneous duties as assigned.

Qualifications

• HS Diploma or equivalent required; Associate’s degree in a relevant field preferred.
• 2 to 4 years of HR administrative experience required.
• Ability to organize people, tools, equipment, and resources, and manage multiple activities simultaneously to achieve desired results.
• Makes decisions under tight deadlines with composure, occasionally with incomplete information.
• Able to prioritize and manage time effectively when receiving direction from multiple sources.
• Demonstrates a commitment to improving skills, learning from mistakes, and adapting to change.
• Able to handle conflict and settle disputes efficiently and fairly.
• Maintains confidentiality with sensitive information.
• Builds effective, customer-focused relationships at all organizational levels.
• Acts with integrity, supporting company values and employees while meeting customer expectations.
• Strong computer skills in word processing, spreadsheets, scanning, databases, and presentation software.
• Proficient in Microsoft products (Word, Excel, Outlook, etc.) and company communication tools.
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to function well in a fast-paced environment.
• Experience supporting recruiting, onboarding, and employee lifecycle processes.
• Familiarity with payroll processes and HRIS systems.
• Experience handling confidential employee information and maintaining personnel records.
• Strong customer service orientation with the ability to support employees and leaders at all levels.

Benefits

• Medical, Dental, Vision, and Life Insurance
• Health Savings Account
• 401(k) with company match
• Paid time off
• Tuition Assistance
• Employee Referral Bonus
• And more!