Human Resources Coordinator

Title: Human Resources Coordinator Duration: 6 12 months Location: Oklahoma City, OK Work Schedule: Full-time, onsite Interview Process: In-person interview required Description The Human Resources Coordinator Temporary supports full-cycle talent acquisition efforts and assists in optimizing recruitment processes. Under the direction of a supervisor, this role focuses on efficiently moving a high volume of positions through the hiring pipeline while maintaining compliance with federal and state regulations. The position collaborates with internal stakeholders as directed to meet organizational recruitment goals. Key Responsibilities Execute all phases of the recruitment process as assigned, including sourcing, screening, interviewing, and onboarding, with an emphasis on consistently advancing a high volume of requisitions. Implement strategies to attract top talent, including posting and optimizing job advertisements and supporting a positive candidate experience. Collaborate with external advertisers as needed to support the placement and management of job postings, ensuring positions are accurately represented across relevant platforms. Work with hiring managers, as directed by the supervisor, to understand recruitment needs and support alignment with organizational objectives. Coordinate and schedule interviews between candidates and interview panels, efficiently managing logistics across a high volume of active requisitions. Communicate consistently with candidates throughout the recruitment process, providing timely status updates, next steps, and disposition notifications. Provide hiring managers with regular updates on candidate status, pipeline progress, and developments related to open positions. Manage job requisitions in Workday, including opening, updating, and closing requisitions accurately and promptly. Support the offer management process. Initiate and track pre-employment steps, such as background checks, ensuring timely completion and accurate recordkeeping. Use organizational technology tools to manage recruitment workflows and maintain accurate records, primarily Workday and the Microsoft 365 suite, including Outlook, Teams, Word, Excel, Forms, Lists, OneDrive, OneNote, and Planner. Maintain and update recruitment tracking lists and spreadsheets daily, ensuring accurate information on active positions, candidate status, and pipeline progress. Coordinate with the Communications team, as assigned, to support targeted social media campaigns for hard-to-fill roles. Prepare and submit recruitment status updates and tracking reports as requested by the supervisor. Follow established recruitment standard operating procedures (SOPs), adhering to process steps, documentation requirements, and timelines. Maintain working knowledge of HR compliance requirements and ensure recruitment activities meet legal and policy standards. Identify and communicate opportunities to improve recruitment workflow efficiency. Represent HR at agency events as assigned, supporting employer branding and community engagement. Perform other duties as assigned. Required Education And Experience Candidates must meet one of the following qualifications: Bachelor's degree plus one year of professional experience in human resources management; or Master's degree in human resources, industrial/organizational psychology, public administration, sociology, psychology, or a closely related field, plus one year of professional experience in human resources management; or An equivalent combination of education and experience. Important Note: Experience that was incidental to, or not a major responsibility or duty of, the position will not be accepted as qualifying experience. Human resources management experience must include at least one of the following areas: Job analysis Position classification Wage/salary and benefits administration Civil rights administration Recruitment Payroll administration Preferred Qualifications Knowledge, Skills, Abilities, And Competencies Proven experience in full-cycle recruitment, including sourcing, screening, interviewing, and onboarding, with a focus on improving efficiency, effectiveness, and recruitment outcomes. Expertise in recruitment technologies and tools, including applicant tracking systems such as Workday and the Microsoft 365 suite. Professional certifications such as:Professional in Human Resources (PHR) Senior Professional in Human Resources (SPHR) SHRM Certified Professional (SHRM-CP) SHRM Senior Certified Professional (SHRM-SCP) The Human Resources Coordinator Temporary requires in-depth knowledge of full-cycle talent acquisition, recruitment best practices, and federal and state employment regulations. The role requires strong organizational and problem-solving skills to manage multiple recruitment processes efficiently while ensuring compliance and delivering high-quality results. Excellent communication and interpersonal skills are essential for building relationships across divisions, engaging candidates, and collaborating effectively with hiring managers. Key Competencies Drives Results: Delivers timely and effective recruitment outcomes in a fast-paced, high-volume environment. Manages Complexity: Handles multiple concurrent requisitions while maintaining accuracy and following established processes. Communicates Effectively: Ensures clear and transparent communication with candidates and stakeholders throughout the recruitment process. Physical Demands Must be able to remain seated at a desk and work on a computer for prolonged periods. Must be able to move or lift up to 15 pounds as needed. Work Environment This is a fully onsite position in an office environment with regular use of computers, telephones, copy machines, and printers. Primary Skills Human Resources, Full-Cycle Recruitment, Talent Acquisition, Candidate Screening, Interview Coordination, Onboarding, Workday Secondary Skills Applicant Tracking Systems (ATS), Microsoft 365, Background Checks, Offer Management, Recruitment Reporting, HR Compliance, Job Posting Management, Candidate Communication, Recruitment Process Improvement